What are the responsibilities and job description for the Executive Assistant position at Wigs for Kids Inc?
Executive Assistant
Hybrid Position
Must live in the Greater Cleveland area
Job Summary
We are seeking an Executive Assistant to join our team!
As an Executive Assistant, you will be stepping into a role with many hats, and responsibilities can include :
Maintaining a complex personal and professional schedule
Coordinating meetings, dinners, and events
Running essential and non-essential errands during work hours including personal gifts or gift deliveries
You will also be working closely with other assistants, multiple different company staff members, and even family members to ensure everything within the office and multiple businesses runs smoothly
You will truly be a right-hand person for our Executive
Responsibilities
Schedule appointments and maintain a realistic, accurate calendar which is complex from multiple programs and businesses
Manage multiple email accounts
Answer and screen calls
Run errands, as needed which includes personal and business related.
Provide seamless support with many different projects
Work closely with many different people to ensure everyone is on the same page
Document all meetings with key bullet points for follow up
Assist with technology organization
Project Management
Create and maintain an accurate list of logins, passwords, door codes, credit card information ect
Maintains integrity by safeguarding sensitive company and personal information
Understand Executives preferences, work style and needs
Takes initiative by addressing needs before they are stated, always aiming for seamless support
Qualifications
Exceptional communication and interpersonal skills
Strong organizational skills
The ability to multitask and work on various projects daily.
The ability to work well independently and within a team environment
Integrity and trustworthiness
Tech savvy
Accounts Payable expertise
Proven success with an Executive in the past
Strong attention to detail
Proven project management experience
Possess a positive and can-do attitude
Expert in problem solving and conflict resolution
Can address problems proactively and help provide practical solutions
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