What are the responsibilities and job description for the Office Coordinator position at Wildcat Companies?
The Office Coordinator is responsible for supporting office operations, assisting with human resource functions, and overseeing contract administration tasks. This role is essential in maintaining the smooth day-to-day functioning of the office while also contributing to HR activities and managing contract-related processes.
Duties/Responsibilities:
Office Administration:
- Oversee daily office operations to ensure an efficient and professional work environment
- Manage office supplies by tracking inventory levels and ordering necessary materials
- Coordinate office maintenance and address any facilities or equipment issues in a timely manner
- Serve as the first point of contact for visitors, phone calls, and general inquiries
Human Resource Support:
- Assist with new hire onboarding, including preparing paperwork, setting up equipment, and coordinating orientation schedules
- Manage job postings, ensuring they are accurate and up to date across all platforms
- Oversee the management of incoming applications and resumes, reviewing them for qualifications and assisting with candidate communication
- Maintain and update employee records, ensuring accuracy and compliance with company policies and legal requirements
- Track employee time-off requests (vacation, sick leave, etc.)
- Support benefits administration, including assisting employees with benefits enrollment and responding to employee inquiries regarding benefits
Contract Administration:
- Organize and manage contracts, ensuring they are filed properly and accessible when needed
- Assist in drafting and preparing contracts for vendors, clients, and partners, ensuring all necessary terms are included
- Track key contract deadlines, including expiration dates and renewal terms, and ensure timely follow-up
- Ensure compliance with contract terms and legal regulations by reviewing contract details and coordinating with relevant stakeholders
- Maintain a contract management system and update contract-related documents as needed
Required Skills/Abilities/Experience:
- Travel to and from job sites
- Good communication and interpersonal skills which assist with working closely with co-workers
- Ability to listen to, understand and follow directions so safety is maintained.
Physical Requirements and Work Environment:
- Work is performed in a variety of weather conditions with exposure to outdoor elements
- Functions essential to this position include but are not limited to standing, sitting, stooping, bending, walking and lifting heavy objects (50 pounds) during the course of the work day
Other duties, responsibilities, required skills/abilities, and physical requirements may be added, changed, or removed by immediate supervisor.
