Integrative Wellness Clinic Coordinator

At Wildflower Integrative Wellness Clinic, we are deepening our roots on beautiful Orcas Island and seeking an experienced Clinic Coordinator. This position is approx. 30-35 hours per week and requires supporting one physician in a full-service Holistic Wellness Clinic.

We are seeking an applicant who works well with people, has some management experience and is able to multitask.

This is a dynamic position with changing tasks and goals daily, so we are seeking someone who embodies an internal sense of leadership. A person who is confident and comfortable in their ability to work independently and collaboratively, and able to address tasks and needs as they arise.

Are you seeking a work environment that nourishes the mind, body, and spirit? Do you want to explore opportunities to grow and develop? Then Wildflower Integrative Wellness on Beautiful Orcas Island may be the ideal place for you. As our Clinic Coordinator, this is much more than a Front Desk Receptionist. You’ll be a part of a team who provide exemplary care for diverse patients and you'll play a valuable role in helping support a vision to nurture the health and wellbeing of our local community.

We believe in the mergence of science and intuitive medicine, and the importance of comprehensive, integrative care. We also encourage an internal sense of physical, mental empowerment where our patients understand the importance of being an active participant in their own health and wellbeing. In support of the holistic well-being of the clinic, you’ll work in tandem with patients and our providers.

Our clinic provides comprehensive medical diagnosis, treatment, management, and preventative care. We support our patients with wellness care tools from both modern and traditional modalities, including: primary care, herbs, nutritional and IV therapies, mindfulness techniques, minor office surgeries, mental health counseling, craniosacral therapy, comprehensive microbiome restoration, environmental toxicity chelation, energy medicine, massage, Women’s wellness, physical medicine, hormone therapy, and more.

As a Clinic Coordinator, you will:

• Help Maintain a peaceful, safe, clean, and welcoming environment
• Warmly welcome patients and provide support during their visit from check-in to check-out
• Collect, schedule, verify, and prep charts with patient demographic, insurance, and payment information
• Answer the phones and respond to voice messages, texts, and secure portal messages
• Sort and file records and documentation from outside facilities, patients, referrals, etc.
• Schedule appointments and inbound referrals; notify providers of any day-of-changes, delays, or any other issues regarding their schedule
• Triage calls and medical information to other support staff or providers from referring physicians, patients, and family members wishing to access care at Wildflower Integrative Medicine.
• Communicate with providers and support staff regarding patients’ needs, treatment schedules, and additional requests
• Maintain dispensary inventory and ordering of products

You should apply if:

• You have a minimum of 2 years of experience in a medical clinic or an equivalent combination of education/experience
• You are passionate about integrative medicine and are interested in career growth and development
• You are energetic, organized, and have excellent attention to detail
• You are punctual and dependable
• You are compassionate, inclusive, ethical, and trustworthy
• You are resourceful and a team player when it comes to what is best for the clinic
• You take initiative and are creative in reaching and connecting with new patients through occasional interaction with social media and other marketing campaigns
• You are confident and comfortable communicating with patients, family members, outside vendors, and the healthcare community
• You have basic knowledge of Microsoft Office programs
• You have EMR experience (Charm Health a plus!)

Benefits

• Competitive Pay/Living Wage
• A peaceful, soothing, and comfortable clinic and apothecary with natural light and plan
• Accessible location in the heart of downtown Eastsound
• Option for Monthly Wellness stipend OR Health insurance and 401 K (after 3 months)
• Paid time off and sick leave (Well) time accrual
• Incentive programs and excellent discounts on wellness offerings and supplements

Schedule & Location

• 30-35 hours
• This is an onsite position with the potential of a few flexible remote hours
• Monday-Friday
• Occasional weekend or evenings may be requested for special events and group classes (attendance optional)

How to apply

If you believe you are a great fit for The Wildflower Team, please send us your CV and cover letter to let us know why you are interested in this position. Please send any and all inquiries directly to the head of our clinic, Dr. Anastasia Jones. She can be reached at: drjones@wildflowerintegrativewellness.com

Wildflower Integrative Wellness Clinic is an equal opportunity employer. We’re committed to building a company that embraces and celebrates diversity in all its forms and is truly welcoming and inclusive to all. We’re always looking for people from diverse backgrounds with unique perspectives and skills to join our team, and encourage anyone interested to apply.

Learn more about us at www.wildflowerintegrative.com

We do not discriminate on the basis of race, religion, belief, color, national origin, gender, gender identity or expression, sexual orientation, age, martial or civil partner status, pregnancy, veteran status, or disability status.

Job Type: Part-time

Pay: $27.00 - $33.00 per hour

Expected hours: 28 – 32 per week

Benefits:

• 401(k)
• Employee discount
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Ability to Commute:

• Eastsound, WA 98245 (Required)

Ability to Relocate:

• Eastsound, WA 98245: Relocate before starting work (Required)

Work Location: In person

Salary : $27 - $33