What are the responsibilities and job description for the HR Operations/Payroll Internship Coordinator position at Wildlife Conservation Society?
Job Description
About Wildlife Conservation Society (WCS)
WCS stands for wildlife and wild places. As the world’s premier wildlife conservation organization, WCS has a long track record of achieving innovative, impactful results at scale. We run field programs spanning 60 countries and the entire ocean. We build on a unique foundation: Our reach is global; we discover through best-in-class science; we protect through work on the ground with local and indigenous people; we inspire through our world-class zoos, aquarium, and education programs; and we leverage our resources through partnerships and powerful policy influence. Our more than 4,000 diverse, passionately committed team members in New York City and around the world work collectively to achieve our conservation mission.
Job Title: HR Operations/Payroll Internship Coordinator
Location: Bronx Zoo
Department: Human Resources
Reports to: Director of HR Systems and Operations
Duration: 1 year
Pay Rate: $25.00 per hour
Schedule: Up to 25 hours per week
The HR Operations/Payroll Internship Coordinator will have responsibility for gathering all information related to WCS Interns and Volunteers for processing, maintaining and managing all Intern and Volunteer staff data (new hires, status changes, separations, etc.) and will assist in the related data integrity for all groups. This will include processing all intern data from HR to payroll related data. The Coordinator will also assist in opportunities working on process improvements and related process mapping and documentation. This position will be responsible for all aspects of the Interns and Volunteers within our SAP HR and Payroll system including gathering new hire forms, entering the data into SAP, all related reporting and all changes and separations to the interns/volunteers records. The Attention to detail and analytical thinking is critical in this role.
Principle Responsibilities
Qualification Requirements
Job Qualifications
WCS is an equal opportunity employer, and the organization complies with all employment and labor laws and regulations that prohibit discrimination in hiring and ensures that candidates from all backgrounds are fairly and consistently considered during the recruitment process. We are dedicated to hiring and engaging in a diverse workforce. We are committed to cultivating an inclusive work environment and looking for future team members who share that same value. The organization provides equal employment opportunities for all qualified candidates. The organization does not discriminate for employment based on gender, race/ethnicity, religion, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, caste, genetic information or any other covered status or characteristic protected by laws and regulations/and similar categories.
It is everyone’s responsibility to ensure that we do not tolerate discrimination or harassment based upon a person’s membership in one of these protected categories in areas such as recruitment, selection, job assignment, supervision, training, promotions, promotions, job grading, transfers, termination, compensation, benefits, educational opportunities, WCS sponsored recreational activities and facilities. The organization complies with the spirit and intent of relevant local laws and WCS’s employment policies.
Note that the salary offer will reflect the selected candidate’s individual experiences, skills and qualifications, internal equity, work location and country of work.
Salary Range
$25.00
About Wildlife Conservation Society (WCS)
WCS stands for wildlife and wild places. As the world’s premier wildlife conservation organization, WCS has a long track record of achieving innovative, impactful results at scale. We run field programs spanning 60 countries and the entire ocean. We build on a unique foundation: Our reach is global; we discover through best-in-class science; we protect through work on the ground with local and indigenous people; we inspire through our world-class zoos, aquarium, and education programs; and we leverage our resources through partnerships and powerful policy influence. Our more than 4,000 diverse, passionately committed team members in New York City and around the world work collectively to achieve our conservation mission.
Job Title: HR Operations/Payroll Internship Coordinator
Location: Bronx Zoo
Department: Human Resources
Reports to: Director of HR Systems and Operations
Duration: 1 year
Pay Rate: $25.00 per hour
Schedule: Up to 25 hours per week
The HR Operations/Payroll Internship Coordinator will have responsibility for gathering all information related to WCS Interns and Volunteers for processing, maintaining and managing all Intern and Volunteer staff data (new hires, status changes, separations, etc.) and will assist in the related data integrity for all groups. This will include processing all intern data from HR to payroll related data. The Coordinator will also assist in opportunities working on process improvements and related process mapping and documentation. This position will be responsible for all aspects of the Interns and Volunteers within our SAP HR and Payroll system including gathering new hire forms, entering the data into SAP, all related reporting and all changes and separations to the interns/volunteers records. The Attention to detail and analytical thinking is critical in this role.
Principle Responsibilities
- Responsibility for timely gathering and preparation of all documentation needed for efficient data entry, maintenance and management in SAP, including all Intern and Volunteer related transactions throughout the employee life-cycle (i.e., new hires, status changes, separations) working across HR Operations and Payroll departments
- Focus on all incoming/outgoing Interns and Volunteers to ensure new hire packets are created, sent out and make sure all are back in timely manner for HR and Payroll processing
- Actively participates in the ongoing optimization of HR Operations/Payroll processes to improve accuracy, efficiency and effectiveness including process mapping and documentation
- Assist in testing process and/or system changes when necessary
- Assists in building and maintaining electronic employee files for Interns and Volunteers
- May assist in recruiting coordination activities and updates in our ATS system (BrassRing)
- May assist/support compliance activities (i.e., I9’s)
- Assist in weekly and monthly audits on all data processed to ensure accuracy of data, proactively capturing errors
- Runs Intern payroll and/or uploads in the SAP Payroll system
- Responsible for custom, standard and any compliance related reporting
- Assist in process and/or policy creation, maintenance and related documentation
- Works with payroll to ensure payroll files reconcile with SAP HCM
- Works with other teams to ensure integration and data correlation
- Assists in special projects as needed
Qualification Requirements
Job Qualifications
- High school diploma or equivalency required
- Educational focus on Bachelor’s degree preferred
- Must be fully vaccinated against COVID-19
- Strong ability to work within a team environment
- Working knowledge of Microsoft Office
- Exceptional attention to detail
- Ability to identify and resolve problems in a timely manner and gather/analyze information
- Time management skills and be ability to work with limited supervision
- Excellent oral and written communication skills
- Must be able to work well under pressure and adjust to changing priorities.
- Strong interpersonal skills
- Must be able to maintain the highest level of confidentiality at all times
- Working knowledge of any HRIS system, especially SAP is a plus
- Working knowledge of any ATS system, especially BrassRing
WCS is an equal opportunity employer, and the organization complies with all employment and labor laws and regulations that prohibit discrimination in hiring and ensures that candidates from all backgrounds are fairly and consistently considered during the recruitment process. We are dedicated to hiring and engaging in a diverse workforce. We are committed to cultivating an inclusive work environment and looking for future team members who share that same value. The organization provides equal employment opportunities for all qualified candidates. The organization does not discriminate for employment based on gender, race/ethnicity, religion, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, caste, genetic information or any other covered status or characteristic protected by laws and regulations/and similar categories.
It is everyone’s responsibility to ensure that we do not tolerate discrimination or harassment based upon a person’s membership in one of these protected categories in areas such as recruitment, selection, job assignment, supervision, training, promotions, promotions, job grading, transfers, termination, compensation, benefits, educational opportunities, WCS sponsored recreational activities and facilities. The organization complies with the spirit and intent of relevant local laws and WCS’s employment policies.
Note that the salary offer will reflect the selected candidate’s individual experiences, skills and qualifications, internal equity, work location and country of work.
Salary Range
$25.00
Salary : $25
