What are the responsibilities and job description for the Senior Account Receivable Specialist position at Wildlife Conservation Society?
Job Description
Position: Senior Account Receivable Specialist
Reports to: Account Receivable Manager
Location: Hybrid
Department: Finance
Scope: Multi-Site Global
Position Type: Full-Time
About Wildlife Conservation Society (WCS)
WCS stands for wildlife and wild places. As the world’s premier wildlife conservation organization, WCS has a long track record of achieving innovative, impactful results at scale. We run field programs spanning 60 countries and the entire ocean. We build on a unique foundation: Our reach is global; we discover through best-in-class science; we protect through work on the ground with local and indigenous people; we inspire through our world-class zoos, aquarium, and education programs; and we leverage our resources through partnerships and powerful policy influence. Our more than 4,000 diverse, passionately committed team members in New York City and around the world work collectively to achieve our conservation mission.
Position Summary
The Wildlife Conservation Society (WCS) has operations at 5 Living Institutions in New York City and at over 700 project sites in 60 countries around the globe. Over the past decade, the number and importance of programmatic grants and contracts, and in particular government and agency grants, has increased significantly. Receivables from various agencies, organizations and private individuals were approximately $200 million in FY 2021 along with $60 million in grant/contract liabilities. The accounts receivable/grant liabilities are denominated in multiple currencies, e.g. USD, EURO, GBP, CFA, and are across some 500 hundred customers/donors. This position is responsible for the monitoring, invoicing and timely collections of the receivables. The position reports to the Account Receivable Manager.
Principal Responsibilities
The successful candidate must have excellent written and oral communication skills and be comfortable participating as both an effective contributor, leader, and listener in group settings. The person must be well organized, self-motivated, resourceful, effective, and efficient at coordinating multiple resources to get things done, with strong attention to detail; can work on multiple tasks at multiple levels and switch between them; can foresee and plan around obstacles. This position is responsible for financial and administrative functions to ensure accuracy and efficiency in the invoicing, recording, reconciliation and collection of WCS operating receivables.
The physical demands include but are not limited to the use of a Keyboard, 10-key, Mouse, and Telephone Use, Handwriting, Sitting, Standing, Crouching, Kneeling, Bending, Walking, Stair Climbing, minimal Driving, and Lifting up to 50lbs.
Equal Employment Opportunity Disclaimer
WCS is an equal opportunity employer, and the organization complies with all employment and labor laws and regulations that prohibit discrimination in hiring and ensures that candidates from all backgrounds are fairly and consistently considered during the recruitment process. We are dedicated to hiring and engaging in a diverse workforce. We are committed to cultivating an inclusive work environment and looking for future team members who share that same value. The organization provides equal employment opportunities for all qualified candidates. The organization does not discriminate for employment based on gender, race/ethnicity, religion, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, caste, genetic information or any other covered status or characteristic protected by laws and regulations/and similar categories.
It is everyone’s responsibility to ensure that we do not tolerate discrimination or harassment based upon a person’s membership in one of these protected categories in areas such as recruitment, selection, job assignment, supervision, training, promotions, promotions, job grading, transfers, termination, compensation, benefits, educational opportunities, WCS sponsored recreational activities and facilities. The organization complies with the spirit and intent of relevant local laws and WCS’s employment policies.
Note that the salary offer will reflect the selected candidate’s individual experiences, skills and qualifications, internal equity, work location and country of work.
Salary Range
$52,700-$63,900
Position: Senior Account Receivable Specialist
Reports to: Account Receivable Manager
Location: Hybrid
Department: Finance
Scope: Multi-Site Global
Position Type: Full-Time
About Wildlife Conservation Society (WCS)
WCS stands for wildlife and wild places. As the world’s premier wildlife conservation organization, WCS has a long track record of achieving innovative, impactful results at scale. We run field programs spanning 60 countries and the entire ocean. We build on a unique foundation: Our reach is global; we discover through best-in-class science; we protect through work on the ground with local and indigenous people; we inspire through our world-class zoos, aquarium, and education programs; and we leverage our resources through partnerships and powerful policy influence. Our more than 4,000 diverse, passionately committed team members in New York City and around the world work collectively to achieve our conservation mission.
Position Summary
The Wildlife Conservation Society (WCS) has operations at 5 Living Institutions in New York City and at over 700 project sites in 60 countries around the globe. Over the past decade, the number and importance of programmatic grants and contracts, and in particular government and agency grants, has increased significantly. Receivables from various agencies, organizations and private individuals were approximately $200 million in FY 2021 along with $60 million in grant/contract liabilities. The accounts receivable/grant liabilities are denominated in multiple currencies, e.g. USD, EURO, GBP, CFA, and are across some 500 hundred customers/donors. This position is responsible for the monitoring, invoicing and timely collections of the receivables. The position reports to the Account Receivable Manager.
Principal Responsibilities
The successful candidate must have excellent written and oral communication skills and be comfortable participating as both an effective contributor, leader, and listener in group settings. The person must be well organized, self-motivated, resourceful, effective, and efficient at coordinating multiple resources to get things done, with strong attention to detail; can work on multiple tasks at multiple levels and switch between them; can foresee and plan around obstacles. This position is responsible for financial and administrative functions to ensure accuracy and efficiency in the invoicing, recording, reconciliation and collection of WCS operating receivables.
- Review grants and contracts to determine revenue recognition criteria for a specific agreement in accordance with FASB’s new Revenue Recognition Standard, effective July 1, 2018, for WCS.
- Perform day to day financial transactions, including verifying, classifying, computing, and creating accounts receivables’ data and entries.
- Review and process of financial reports and invoices in compliance with organizational financial policies, procedures, ensure system accuracy and maintain donor files.
- Create monthly analysis on the minor federal donors such as but not limited to USFWS, USFWS, USGS, NFS, SFS, HUD, etc. on spending for review, withdraw and processes all incoming receivable payments in compliance with financial policies and procedures.
- In coordination with the regional controllers, review the Global Offices accounts receivable activity to ensure that all payments are accounted for, properly posted and local receivable/revenue are accurately booked.
- Facilitate, verify and settle discrepancies of invoices and payment reminders due by sending reminders to, Country Office, Regional Office and contacting grantors as needed.
- Generate financial statements and reports detailing accounts receivable status, e.g., aging reports and trial balance statements.
- Work with the various teams to accurately calculate and report to donor interest income earned on their awards including creating the related entries.
- Perform other duties and special projects in the accounting department as directed by the Director and/or Account Receivable Manager.
- Bachelor’s Degree accounting/business/finance specialization preferred; Accounting collegiate coursework required.
- 2-4 years working experience as accounts receivable clerk, accounts receivable specialist, or other accounting function.
- Non-profit Experience (highly preferred).
- Grant experience preferred at the reporting level back to donor.
- Solid understanding of basic accounting principles, fair credit practices and collection regulations.
- Proven ability to calculate, post and manage accounting figures and financial records such as trial balances.
- Effective “roll up the sleeves” work ethic; Demonstrated ability to work with a diverse team worldwide. Must be solution-oriented, have strong problem solving and analytical skills, take initiative, high degree of accuracy, attention to detail and efficient communication skills.
- Have a good working knowledge of Excel, Word and Outlook and hands-on experience working with accounting/accounts receivable software.
- Customer service orientation and negotiation skills.
- Data entry skills along with a knack for numbers.
The physical demands include but are not limited to the use of a Keyboard, 10-key, Mouse, and Telephone Use, Handwriting, Sitting, Standing, Crouching, Kneeling, Bending, Walking, Stair Climbing, minimal Driving, and Lifting up to 50lbs.
Equal Employment Opportunity Disclaimer
WCS is an equal opportunity employer, and the organization complies with all employment and labor laws and regulations that prohibit discrimination in hiring and ensures that candidates from all backgrounds are fairly and consistently considered during the recruitment process. We are dedicated to hiring and engaging in a diverse workforce. We are committed to cultivating an inclusive work environment and looking for future team members who share that same value. The organization provides equal employment opportunities for all qualified candidates. The organization does not discriminate for employment based on gender, race/ethnicity, religion, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, caste, genetic information or any other covered status or characteristic protected by laws and regulations/and similar categories.
It is everyone’s responsibility to ensure that we do not tolerate discrimination or harassment based upon a person’s membership in one of these protected categories in areas such as recruitment, selection, job assignment, supervision, training, promotions, promotions, job grading, transfers, termination, compensation, benefits, educational opportunities, WCS sponsored recreational activities and facilities. The organization complies with the spirit and intent of relevant local laws and WCS’s employment policies.
Note that the salary offer will reflect the selected candidate’s individual experiences, skills and qualifications, internal equity, work location and country of work.
Salary Range
$52,700-$63,900
Salary : $52,700 - $63,900
