What are the responsibilities and job description for the Administrative Support Specialist position at Wiley|Wilson?
We are seeking a dynamic and enthusiastic professional with a proactive mindset, ready to take on diverse responsibilities, to join our team in Lynchburg, VA.
Highly skilled in effectively managing a broad spectrum of administrative and project support tasks, demonstrating a track record of working autonomously with minimal supervision. Possessing exceptional organizational abilities, adaptability, meticulous attention to detail, and a genuine passion for tackling the administrative complexities inherent in supporting Project Managers, Engineers/Architects, and other team members.
Essential Duties and Responsibilities
- Collaborate with Project Managers and Engineers/Architects to facilitate the coordination, editing, and assembly of project specifications and reports.
- Oversee the efficient management of printing, shipping, and delivery of project documents.
- Efficiently organize and arrange office meetings and plan engaging office activities.
- Oversee the inventory and management of office supplies.
- Serve as a primary point of contact for office visitors.
What We Offer
We offer a competitive salary along with employee ownership through our ESOP program. Our generous benefits package includes multiple group health insurance options, a 401k with up to 6% matching contribution, 24 days of paid time off (PTO), five paid holidays per year, tuition reimbursement, and many other perks.
We prioritize work-life balance with benefits such as 80 hours of parental leave for the birth of a child or newly adopted child, a hybrid work schedule, and accommodations for individuals with disabilities.
Minimum Education and Requirements
Candidates must have a bachelor's degree from an accredited four-year college and at least three years of experience in a professional office environment. Strong communication skills and a thorough knowledge of business English, spelling, and vocabulary are required. Proficiency in Microsoft Office and the ability to quickly learn new software and technology are essential. The position requires someone who is detail-oriented, able to work independently, and capable of managing time effectively. This is an onsite position with some work-from-home flexibility, details provided upon inquiry. Candidates must also be able to lift up to 20 pounds to support occasional office-related tasks. A team-oriented mindset, a strong sense of urgency, a willingness to learn and grow, and a commitment to maintaining a positive office culture are all expected. Eligibility to work in the United States and to obtain a DoD security clearance is also required.
Why Wiley|Wilson?
As a 100% employee-owned company, we offer a unique opportunity to grow your career while sharing in the success of the firm through our Employee Stock Ownership Plan (ESOP). Our focus on professional development, diverse project portfolio, and collaborative environment make Wiley|Wilson an exciting place to work.
Wiley|Wilson has offices in Alexandria, Lynchburg, Richmond, VA; Raleigh, NC; and Atlanta, GA.
Other:
- EOE/AAP, Disability/Covered veteran, Drug Free Workplace
- L583
- administrative support, project coordination, document management, client communication, proposal preparation, scheduling assistance, detail-oriented, team collaboration, Microsoft Office proficiency, architecture and engineering industry
