What are the responsibilities and job description for the Administrative Assistant position at Wilks Brothers, LLC?
Company Information: Wilks Development, LLC an innovative real estate development and investment company, has established a diverse portfolio of properties across the United States. Our creative vision has built a trusted foundation with partners and clients alike and has served as the cornerstone of our success. With a team that is driven by integrity and passion, each project we support is not just owned and operated but cultivated to surpass expectations and maintain a legacy of quality in the communities we serve.
Website: www.wilksdevelopment.com
This position will be on site at our facility located at: 1321 Markum Gate Way, Suite 100, Fort Worth, Texas 76126.
We do not offer visa sponsorship for this position.
Benefits:
- Competitive Compensation Package
- Medical Dental Vision Coverage
- 401K Company Match
- Life Insurance Long Term Disability Coverage – 100% Company Paid
- Health Savings Account (HSA)
- Gym Reimbursement Program
- Tuition Reimbursement Program
- Wellness Check Program - Insurance Premium Discounts
- EAP Resources
- Voluntary Benefit Offerings
- Paid Holidays
- Paid Time Off (PTO)
Position Summary: As the Administrative Assistant, you will be the first point of contact for guests and callers, ensuring a welcoming and professional experience. This role is essential for supporting office operations, fostering team efficiency, and maintaining a positive environment for clients, partners, and colleagues.
The ideal candidate is detail-oriented, organized, and flexible, with a proactive mindset and a willingness to assist as needed.
Key Roles / Responsibilities:
- Serve as the first point of contact for guests, visitors, and incoming callers, ensuring a professional and welcoming experience.
- Coordinate meeting room schedules, manage office errands, and handle general administrative tasks.
- Provide administrative support to office directives, keeping operations organized and efficient.
- Assist in planning, coordinating, and executing special events, promotions, and office activities.
- Uphold a clean, organized, and professional office environment.
Required Education, Experience, and Qualifications:
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Excellent customer service skills.
- Strong analytical and problem-solving skills.
- Ability to prioritize tasks and delegate them when appropriate.
- Friendly disposition, personable and professional appearance.
- Must work independently and as a member of team.
- Recognizes confidential information and maintains it in accordance with standard procedures.
- High School diploma or equivalent, required.
- 1-2 years’ experience in an office environment providing administrative and/or office support required.
- Demonstrated ability to manage multiple priorities simultaneously.
- Familiarity with all major and emerging social media platforms.
- Creative mindset with the ability to convey marketing concepts clearly.
- Commercial real estate experience, preferred.
Working Conditions:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift 15 pounds at times.
- Positions self to install equipment, including under desks.
- Moves throughout the building to access files.
- Must be able to complete tasks even with frequent interruptions.
- Must be able to use discretion and independent judgment as needed.
- May occasionally require the use of the employee's personal vehicle to complete office errands. Mileage will be reimbursed in accordance with the standard rate or reimbursement policy.
This job description should not be interpreted as an exhaustive list of responsibilities or as an employment agreement between the employer and the employee. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification and are subject to change as the needs of the employer and requirements of the job change. Any essential functions of this position will be evaluated as necessary should an employee/applicant be unable to perform the functions or requirements due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the employee/applicant when possible.
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