What are the responsibilities and job description for the Elementary Attendance and Accounts Payable Secretary position at Willard R-2 School District?
- Must be able to type at an acceptable rate with good grammatical structure
- Promotes a welcoming environment by modeling a positive demeanor to students, staff and patrons of the community
- Proficient in the use of phone, internet, email, Microsoft Office and Google applications
- Maintain confidentiality
- Ability to multi-task and produce documents accurately and efficiently
- Quick to learn new software programs
- Demonstrates trustworthiness, honesty and loyalty
- A strong work ethic with superior work attendance history
- Register/Enroll PK-4th grade students in seated or virtual instruction using our digital enrollment process
- Assist with screenings for PK and Kindy students
- Maintain all student records, to include withdrawals, transfers, attendance, discipline, grade reporting student placement and all matters reportable through Core Data.
- Provide assistance in the creation and preparation of the master schedule
- Manage and monitor visitors in building through the Raptor system
- Serve as message center for all staff, parents, patrons and vendors and direct information appropriately
- Must be able to collect, count, distribute money and prepare building bank deposits as needed
- Assist building principal with organizing and coordinating building events, special projects, fundraisers and district initiatives
- Manage and trouble-shooter all building copier issues
- Manage and monitor the building security camera system
- Maintain building keys and check out procedures
- Assist with preparing and directing phone tree procedures
- Provide areas of support for nurses, food service, ISS, bus duty and lunch duty
- Assist with data collection of student assessment data (DRA, NWEA) for digital imports
- Support other school buildings with clerical help as needed
- Assist with Social Media, yearbook and publications
- Cross train with other clerical staff in the building
- Assist staff and building administrator with ordering materials and supplies
- Prepare and reconcile vendor invoices and credit card statements for payment.
- Manage and reconcile building budgets and student activity accounts
- Assist in compiling annual building inventory
- Track and assist staff with end of year check out procedures
- Manage employee time clock and employee absences through district software programs as well as communicate with Human Resources and Payroll as needed
- Oversee substitute management program for the building
- Maintain petty cash in accordance with Board policy
- Process first class and inter-school mail and distribute to staff accordingly
- Assist building administrator with disseminating information via physical or electronic mail
- Prepare and make verbal announcements as needed
- Assist with other duties as assigned
JobID: 2698
Position Type:
Clerical/Secretary - 10 months
Clerical/Secretary - 10 months
Date Posted:
4/23/2025
4/23/2025
Location:
South Elementary
South Elementary
Position: Elementary Attendance and Accounts Payable Secretary
Qualifications:
Qualifications:
1. Education Level: High School Diploma or equivalent (GED), Associates Degree preferred
2. Certification: None
3. Experience Desired: Minimum of 3 years experience in a clerical or business/finance role
General Summary: Building secretaries act as gatekeepers for the building. They screen, manage and troubleshoot the foot traffic in their building to ensure the safety of their students and staff. They provide assistance to the building administrator as well as building employees. Deadlines dictate priorities which contribute to a fast paced environment at times. In this position distractions are inevitable. It is important to be flexible, detail oriented and maintain strong organizational skills. It is equally important to be goal driven and maintain a high level of professionalism while adhering to Board policy.
2. Certification: None
3. Experience Desired: Minimum of 3 years experience in a clerical or business/finance role
General Summary: Building secretaries act as gatekeepers for the building. They screen, manage and troubleshoot the foot traffic in their building to ensure the safety of their students and staff. They provide assistance to the building administrator as well as building employees. Deadlines dictate priorities which contribute to a fast paced environment at times. In this position distractions are inevitable. It is important to be flexible, detail oriented and maintain strong organizational skills. It is equally important to be goal driven and maintain a high level of professionalism while adhering to Board policy.
Performance Responsibilities:
Type of Position: Hourly
Term of Service: 220 days / 230 days / 240 days – At Will employee
Salary Schedule: Clerical
Reports to: Building Principal
Evaluated by: Building Principal
