What are the responsibilities and job description for the Administrative Assistant and Application Coordinator for COHS position at WILLIAM CAREY UNIVERSITY?
Job Details
Job Location: Hattiesburg - Hattiesburg, MS
Salary Range: Undisclosed
Description
Job Summary
Under the supervision of the Director of the LPN-AP Hybrid program, Hattiesburg campus, the administrative assistant/application coordinator performs duties relative to service of students, faculty, staff, and the general public in carrying out functions of the College of Health Sciences department.
Duties and Responsibilities
This job description does not state or imply that these are the only duties to be performed by the employee occupying this position. Duties and responsibilities listed are essential job functions and exclude functions which are incidental to the performance of fundamental job duties. All duties and responsibilities listed below should be performed in an effective and efficient manner.
- Assist the university in implementing the Statement of Purpose
- Assist the university in implementing the long-range institutional and financial plans
- Assist the College of Health Sciences department in implementing program in accordance with state and national accreditation standards
- Provide necessary forms to students/employees, and assist with completion of forms
- Serve as an application coordinator as needed by answering phone, voice-mail, and email for the department and distributing messages as needed to prospective students.
- Gathering and reviewing transcripts and conducting initial student advisement
- Assist faculty with advising students with the College of Health Sciences
- Produce letters, reports, and minutes from rough drafts utilizing word processing skills.
- Maintain an accurate and complete filling system for students and faculty.
- Organize, maintain, and track program, student and employee forms and packets
- Assist supervisor with planning recruitment, graduation and community of interest events.
- Assist supervisor with processing purchase orders, check requests and mileage reports
- Assist supervisor with printing and mailing student information, orientation, and admission information.
- Assist supervisor with planning and coordination of student and faculty orientations
- Maintain an effective working relationship with University personnel, students and the community
- Maintain a clean and organized working environment
- Demonstrate exceptional adherence to work schedules
- Demonstrate exceptional adherence to the College of Health Sciences Policies/procedures.
- Assist supervisor with additional tasks as assigned
Qualifications
Required Qualifications
- Ability to use common office productivity software, including Microsoft Office suite (Word, Excel, and Outlook).
- Ability to learn WCU’s student database system in depth.
- Ability to communicate effectively, both verbal and written.
- Must have excellent interpersonal and organization skills. Must always present a professional and respectful manner when dealing with a variety of situations and people.
- Must have a superior work ethic and be able to exercise good judgment, demonstrate tactfulness and discretion at all times, and maintain confidentiality.
- Must have the ability to multi-task, complete multiple assignments, work independently, as well as with others and solve problems. Must have a high attention to detail and accuracy, and ability to meet deadlines and establish priorities.
- Must be punctual and regular in attendance and able to work required hours.
- Ability to make mathematical computations quickly and accurately
- Associate degree
Preferred Qualifications
- Work experience in higher education/nursing education
- Active Commission as a Mississippi Notary Public
- Bachelor’s degree in business or related field from a regionally accredited institution.
Physical Demands
- Must possess mobility to work in a standard office setting, and to use standard office equipment including a phone, computer and 10-key calculator
- Must have vision to read printed materials and a computer screen; hearing and speech to effectively communicate in person and over the telephone
- Must have the ability to sit or stand for extended periods of time (up to 4 hours consistently)
- Must have strength and agility to move files, paper boxes, and minor office equipment.
- Must have ability and stamina to accompany students and paperwork to and from Student Services.
