Administrative & Fiscal Coordinator (Center for Geospatial Analysis)

William & Mary's Center for Geospatial Analysis (CGA) invites experienced applicants for the position of Administrative & Fiscal Coordinator whose efforts will support the administrative, fiscal and programmatic needs of the CGA. Under the supervision of the Associate Director, this position works closely with CGA staff, faculty, and adjunct instructors to facilitate operational effectiveness, help manage interdisciplinary academic programs and support the center's procurement and hiring needs. The Administrative & Fiscal Coordinator will also play a key role in providing support for other units across Arts & Sciences on a part-time basis. The successful candidate will be a motivated self-starter with the ability to balance competing priorities with accuracy and efficiency.

Primary Responsibilities Include

• Providing unit support to include administrative personnel services, academic course scheduling and registration processes.
• Coordinating program meetings, colloquiums, and special events to include catering, agenda, and guest travel arrangements and reimbursements.
• Assisting with department communications and technological support.
• Serving as first point of contact to office visitors, students and faculty in person and by telephone and assist to answer or refer inquiries.
• Managing the center's funds by verifying accounting entries, balancing monthly expenditures against the budget, and maintaining budget tracking spreadsheets.
• Processing various fiscal transactions (e.g., invoices, reimbursements, and student and faculty stipends).
• Conducting grant accounting and providing pre- and post-award assistance with budget tracking; coordinating with the Office of Sponsored Programs to ensure that grant funds are expended appropriately, and in compliance with federal and state guidelines.
• Preparing all Professional Service Agreements and Personnel Action Forms in support of CGA programs.
• Serving as Hiring official to support hiring of faculty, adjuncts, staff and student employees.
• Liaising with multiple units on campus to facilitate processing of transactions and procurement of equipment and services.