Administrative & Fiscal Coordinator (Military Science)

Responsibilities

William & Mary's Department of Military Science seeks experienced applicants for the position of Administrative & Fiscal Coordinator. Under the supervision of the Department Chair, the successful applicant will support the administrative needs of the department to include leadership and faculty support. Primary responsibilities include:

• Providing administrative support to include ordering supplies, distributing mail, coordination of meetings, and assistance with department correspondence.
• Serving as first point of contact to office visitors, students, and faculty in person and by telephone and assist to answer or refer inquiries.
• Providing fiscal support to include processing of reimbursements, journal vouchers, fund transfers/deposits, status reports and financial statements.
• Supporting the unit's communications program to include ongoing website and electronic media content updates.
• Facilitating registration processes and academic course scheduling for all courses within the department.
• Supporting recruitment operations to include scheduling physicals, liaising with the campus medical clinic, tracking applicant documentation/maintaining records, and drafting letters to applicants.
• Arranging and coordinating program meetings and special events to include catering, travel logistics, and agenda.
• Liaising with multiple units on campus to facilitate processing of transactions and procurement of equipment and services.
• Providing records management for student files and department records in compliance with retention guidelines.