What are the responsibilities and job description for the Special Event Planner position at William & Mary?
Position Information
Position Number
T0751W
Position Title
Special Event Planner
Employment Category
Hourly - Temporary
Location
William & Mary
Department
3L3200 Boehly Finance Center
Unit Mission Statement
The mission of the Raymond A. Mason School of Business at William & Mary is to serve the Commonwealth, the nation, and the global community both by offering high-quality educational programs at the undergraduate, graduate, and professional levels and by creating and communicating new knowledge.
The Boehly Center for Excellence in Finance is part of the Raymond A. Mason School of Business at William & Mary. The Boehly Center serves an exceptionally talented and motivated student body, offering students a vastly enriching experience as they prepare for careers of principled achievement. The Center prepares W&M students at all academic levels and across all majors for careers in finance and financial services through co-curricular programs and events, student clubs, advising, and other initiatives. The Center offers advanced financial training, career exploration, networking, and experiential learning through financial firm-sponsored competitions and events, and through industry leader- and dedicated faculty-taught courses. In addition, the Center offers
student leadership opportunities and industry-specific programming through its four student-run
clubs: the Howard J. Busbee Finance Academy, the Mason Investment Club, Women in Business, and Smart Woman Securities. The Center capitalizes on William & Mary’s small size by offering uniquely personalized programs, including alumni mentor matching, advising, and more.
The Boehly Center for Excellence in Finance is part of the Raymond A. Mason School of Business at William & Mary. The Boehly Center serves an exceptionally talented and motivated student body, offering students a vastly enriching experience as they prepare for careers of principled achievement. The Center prepares W&M students at all academic levels and across all majors for careers in finance and financial services through co-curricular programs and events, student clubs, advising, and other initiatives. The Center offers advanced financial training, career exploration, networking, and experiential learning through financial firm-sponsored competitions and events, and through industry leader- and dedicated faculty-taught courses. In addition, the Center offers
student leadership opportunities and industry-specific programming through its four student-run
clubs: the Howard J. Busbee Finance Academy, the Mason Investment Club, Women in Business, and Smart Woman Securities. The Center capitalizes on William & Mary’s small size by offering uniquely personalized programs, including alumni mentor matching, advising, and more.
Position Summary
Reporting to the Executive Faculty Director of the Boehly Center for Excellence in Finance, the Special Event Planner will be a key member of the team, providing vital support and event leadership with a special focus on the annual Women’s Stock Pitch.
The Special Event Planner will be responsible for:
The Special Event Planner will be responsible for:
- Coordinating procurements and payments for the Women’s Stock Pitch.
- Providing general procurement, administrative and operational support to the Boehly Center’s programs, events, courses, daily operations, and more (including assisting with recruitment, supporting specialty course application processes, helping with contact reports with advancement, providing general office management support, etc.) with a strong focus put on the Women’s Stock Pitch during the majority of the year.
- Distributing targeted internal and external communications to students, alumni, and partners including newsletters, social media posts, and website posts, primarily dealing with the Women’s Stock Pitch.
- Providing event leadership surrounding the Center’s programs and initiatives ranging from signature events for 100 attendees, primarily the Women Stock Pitch to small student-alumni luncheons for two guests.
- Assisting with data collection and maintaining accurate records and alumni databases.
We cannot sponsor applicants for work visas for this vacancy.
Conditions of Employment
- This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
- This is a restricted position, subject to the continued availability of funding.
- Position is scheduled to work up to 29 hours per week on average.
Essential Designation
No
FLSA
Non-Exempt
Position Restricted?
Yes, this is a temporary position
Position Term
Other (specify actual months below)
Position Months
Staff: Other (specify pay period start/end dates) - Temp - 6 months
Required Qualifications
- High school diploma or equivalent.
- Experience providing administrative support such as assisting with procurement, purchases, office communications, registrations, etc.
- Knowledge of organizational procurement and payment processes.
- Strong organizational skills with the proven ability to manage multiple and competing priorities within specific deadlines.
- Excellent oral, written, and interpersonal communication skills to work effectively with diverse constituencies.
- Proficiency in a variety of software applications including MS Office Suite, social media, websites, etc.
- Demonstrated innovative thinking, creativity, and problem-solving.
- Ability to analyze data and produce reports.
- Ability to work with various constituencies to accomplish goals and objectives.
- Demonstrated ability to work independently and collaboratively.
Preferred Qualifications
- Bachelor’s degree in a related field or an equivalent combination of education, training, and/or experience.
- Experience in the Higher Education environment.
- Experience with systems similar to America To Go, Banner, Chrome River, and Box.
- Experience in event/program/project coordination.
- Experience with managing social media platforms.
Is the position remote work eligible?
Not eligible
Remote Work Disclaimer
Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.
Advertised Pay Range
Up to $24/hour
Advertised Pay Range Statement
All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.
University Salary Range
U05
Benefits Summary Statement
N/A
Job Open Date
01/31/2025
Review Begin Date
02/14/2025
Job Close Date
Open Until Filled
Yes
Special Application Instructions
Background Check Statement
William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
EEO Statement
William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.
Salary : $24
