EOF Program Assistant Administrative Services

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The Program Assistant Administrative Services provides advanced and diversified administrative support services to the Executive Director of the Educational Opportunity Fund Program and Academic Achievement and the EOF staff as assigned. This position serves as the first line of contact for addressing students' academic concerns as it relates to the functions of the office. The incumbent supports campus, summer program, and university wide initiatives.

Principal Responsibilities :

• Coordinates all technical aspects of academic programs and counseling activities (i.e., evaluations and attendance tracking).
• Coordinates office recruitment activities, including confirmation of scheduled interviews, applicant communications, onsite HS visits, all on and off-campus admissions programs, open houses, and counseling outreach.
• Works with parents and applicants to assist them in completing the financial component of the EOF admissions process; works with external community members such as school counselors and nonprofit agencies.
• Provides administrative and logistical assistance with organizing academic summer program components, counseling areas, and academic scheduling.
• Assists in the training and oversight of student workers and volunteers.
• Monitors and input retention data outcomes for EOF and advisement center KPIs.
• Assists in preparing EOF Admissions and retention reports and academic outcomes; prepares related charts; performs basic data analysis to inform the preparation of various reports.
• Compiles materials for departmental publications; EOF annual report.
• Assist with the administration of the OSHE grants roster.
• Maintains the department(s) webpage, social media, and all other web-related activities supporting departmental goals.
• Assist with administrative aspects of day-to-day operations (i.e., input of financial expenditures, requisitions, room reservations, coordinating food service requests, and managing student traffic within the office.
• Monitors budget for multiple units under the supervision of the Executive Director and assists with OSHE expenditure reports.
• Assists other units and functions under the Academic Achievement umbrella as needed.
• Attends and participates in meetings, sessions, and other department-related events.
• Performs other duties as assigned that are appropriate for the position.

Required Qualifications :

Compensation : CWA Grade 16 (s)

Total Rewards :

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EEO Statement

William Paterson University is dedicated to providing equal opportunities and equal access to all individuals regardless of race or ethnicity, sex / gender (including pregnancy), gender identity or expression, sexual orientation, age, disability, genetic information, marital status, civil union status, familial status, religion, national origin or citizenship, military service status, or any other category protected by law. William Paterson University does not discriminate on the basis of any category stated above or as prohibited by applicable law. Individuals from historically underrepresented backgrounds are encouraged to apply.

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