Assistant to the President – Staff Position

JOB TITLE: Assistant to the President

JOB SUMMARY: Provide personal administrative support and assistance to the President to facilitate the efficient operation of William Penn University.

DEPARTMENT: President

QUALIFICATIONS:

A. Education

High School diploma, Bachelor’s degree preferred.

B. Experience

5 years administrative assistant, clerical or related experience.

C. Abilities

• Independent decision making, ability to exercise good judgment, accuracy, flexibility and well developed critical thinking skills.
• Ability to work in an environment of shifting priorities, frequent, interruptions, hectic pace, high level of interaction with students, staff and/or the public.
• Working knowledge of computer software programs which may include Word, Excel, institutional mainframe computer system software, or similar programs.
• Excellent written communication skills including proficiency in business English, grammar, punctuation, and spelling.
• Ability to handle highly confidential matters and materials with discretion.
• Ability to work independently as well as be a collaborative team player in completing assigned tasks and meeting deadlines.
• Excellent customer service skills including phone and in-person reception etiquette.
• Proficiency with office machines including fax, scanner and copy machine.

REPORTS TO: President

PERFORMANCE RESPONSIBILITIES:

• Provide an education with a Leadership and Technology focus, and enliven thatprovision through adherence to the Quaker principles of simplicity, peace-making, integrity, community, and equality.
• Represents the College in a positive manner with prospective, current, and former students, employees, and the community.
• Demonstrates enthusiasm, self-motivation, and a positive attitude in meeting and dealing effectively and courteously with students, other personnel, and all members of the community.
• Performs in a manner which benefits student learning.
• Maintain Proficiency use of University database systems.
• Provide administrative support to President, CFO, and Chair of Trustees
• Schedule on campus meetings with President
• Take minutes of cabinet, trustee and other meetings as directed by President
• Shows evidence of careful planning and evaluation. Is adequately prepared for work activities.
• Activities and behavior commands the respect of supervisors and colleagues. Fosters a positive relationship and rapport with colleagues.
• Can be depended upon to meet deadlines. Is reliable in attending meetings and completing commitments.
• Establishes and maintains an accepting office environment by exhibiting an appreciation of cultural diversity.
• Maintains active membership on committees that support and promote the university.
• Serves as the Secretary to the William Penn University Board of Trustees.
• Administer collection efforts for student accounts and institutional loans under the direction of the Student Account Manager. This includes the following:
  • Process monthly collection agency and account payments.
  • Print ECSI and collection agency monthly reports and manage accounts between collection agencies.
  • Send out monthly paid in full letters for inactive student accounts and institutional loans.
  • Review and Process Forbearances, Economic Hardships, Cancellations, and Deferments on loan accounts
• Travel may be required.
• Works harmoniously and effectively with others.
• Other duties as assigned.

EVALUATION: President

Performance of this position will be evaluated in accordance with the policies established by the Board of Directors of William Penn University.

TERMS OF EMPLOYMENT: At will employee

Send cover letter, resume, and references to:

Human Resources
William Penn University
201 Trueblood Ave
Oskaloosa, IA 52577
johnsonb@wmpenn.edu

Date 12/03/2024