What are the responsibilities and job description for the Records Associate - Mon - Fri 9am-5 : 30pm position at Williams Lea LLC?

Williams Lea is hiring for a Records Associate for our New York City office to work Monday to Friday 9am to 5 : 30 pm!

Pay : $20.00 -$21.00 / hour

Benefits :

Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)
401k Retirement Savings Plan Including Employer Match
Paid Time Off (PTO)
Life Insurance
Paid Parental Leave
Short-term & Long-term Disability
Healthcare & Dependent Care Flexible Spending Accounts
Domestic Partner Coverage
Commuter Benefits
Legal Assistance
Employee Assistance Program (EAP)
Additional Employee Perks and Discounts

The candidate for this Records Associate position will be responsible for delivering exceptional customer service to our clients within a corporate law firm environment. Work requirements include file creation, labeling, retrievals, transfers, destruction, tracking and also document scanning. This position requires regular professional written and verbal communication with our clients, other departments and vendors. Coordination of records scanning and retrieval projects with other departments and external vendors is also required for this position. Good working skills in Microsoft Word, Excel, Outlook, Adobe PDF, eDocs DM and Legal Key are essential for this position.

Job Responsibilities :

Following all established internal Records procedures

Creation of new files and revision of existing files

Data entry into the records management database

Adhering to document retention policies

Labeling, moving and shelving files

Follow-up on checked-out files as needed

Process and file incoming records under their respective client matters

Participate in diverse ongoing Records projects regularly

Coordinate and track scanning projects between Records and other departments

Daily scanning of documents using computer desktop scanners and Adobe PDF

PDF quality control, profiling and saving to the Document Management System

Using a handheld barcode scanner to track the location and movement of internal files

Track and retrieve files from internal or external locations as needed for client requests

Processing inactive and closed files in preparation for transfer to off-site storage

Work with offsite storage vendors on retrieval / storage of files via web interface or phone

Routing and tracking of locked shred bins managed by Records for the firm’s NY office

Maintaining daily productivity tracking logs of all department activities and projects

Research of client and matter information in various firm databases as needed

Working on any other reasonable request for Records related assistance

Maintaining the highest levels of confidentiality of all firm records and files

Job Requirements :

Records Management software experience needed ( iRM knowledge a plus, LegalKey , Accutrac, File Surf, iCompli )

High school diploma or equivalent, college degree preferred

Prior legal records experience required

Excellent attention to detail and strong consistent task focus

Professional, effective written and oral communication skills

Excellent interpersonal and teamwork skills

Effectively complete tasks without constant supervision

Ability to multi-task and meet multiple deadlines

Intermediate Windows 10 based computer skills required

Good working skills in Microsoft Word, Excel and Outlook required

LegalKey and eDocs DM experience required

Document scanning and Adobe PDF toolset experience preferred

Ability to handle sensitive and / or confidential materials required

Capacity and willingness to climb short ladders / step stools

Must be able to lift up to 50 lbs. and push carts full of files on a regular basis

Able to load, push, and unload carts of boxes or files as needed

Capable of understanding client inquiries and providing effective responses

This position will require proof of Covid-19 vaccination.

Who we are : In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.

Our 5,200 talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.

We’re always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.

It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic / civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.

Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.

Salary : $20 - $21

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Records Associate - Mon - Fri 9am-5 : 30pm

What are the responsibilities and job description for the Records Associate - Mon - Fri 9am-5 : 30pm position at Williams Lea LLC?

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