Executive Assistant - Government Affairs & Outreach

The Executive Assistant is responsible for providing administrative support to our Executive Leaders. To be successful in this role, you’ll need to be exceedingly well organized, handle a range of sophisticated assignments requiring the use of experience, innovation and judgment, while working closely with the executive and their sources!

Your work will challenge you, and with our Core Values to guide you, you’ll quickly learn and grow with us.

Day in the Life :

The Executive Assistant VP will support our Government Affairs and Outreach team and plays a key role in providing administrative and office support. To be successful in this role, you’ll need to be exceedingly well organized, proactive, possess the ability to handle a range of sophisticated assignments requiring the use of experience, innovation and judgment. You’ll work closely with multiple executives and a team of professionals who are located both in the office and at remote locations. You’ll plan events and coordinate with leaders and members of Williams Political Action Committee – including annual visits with PAC executives.

Responsibilities / Expectations :

Provides administrative and clerical support for one or more persons, including work of a confidential nature

Responds to inquiries from our internal and external business partners

Assists in the technical and functional services of the department by providing support on projects, invoice management, preparing documents for approval, preparing presentations, monitoring data, reporting

Maintains cost center data and analysis

Assists with preparation of budgets and forecasts

Supervises work of personnel on assigned projects

Mentors others

Serves as front-facing role for the D.C. office; manages relationship with building facilities and serves as liaison between various departments and office locations

Manages schedules and plans travel for senior executives

Plans and coordinates events with internal and external partners; supports in-person meetings

Develops briefing memos for lobbying activities and trade association event participation

Provides support for federal and state lobbyists, including the development of materials, briefing books, schedules, and meeting trackers

Other duties as assigned

Education / Years of Experience :

Required : High school diploma or GED; a minimum five (5) years’ experience supporting executive management

Preferred : Bachelor’s degree

Other Requirements :

Strong verbal and written communication skills

Demonstrates excellent organizational / interpersonal skills and safety as the utmost priority

Needs advanced knowledge of Microsoft Office Application and PC skills, including Microsoft Teams

Excellent time management skills, including the coordination of executive meetings, calendars and travel

Demonstrates ability to handle confidential and sensitive information

Ability to prioritize and manage multiple projects for various executives and team spanning multiple locations

Ability to manage various team members travel and events

Preferred : Beginner to Intermediate knowledge of SharePoint

Why Choose Williams?

We are committed to providing our employees with competitive compensation and benefits as part of your Total Rewards package to help protect your current and future physical, emotional, and financial health. We generally offer health benefit programs to our employees and their families that are competitive and flexible enough to meet your needs, and retirement benefits to allow you to invest now for financial security when you retire .  With rich learning and development programming and a high internal mobility rate, you are not just applying to a job with Williams; you are embarking on an exciting career!

• Competitive compensation
• Annual incentive program
• Hybrid work model - one to two work from home days each week for most office-based roles
• Flexible work schedule for most field-based roles
• 401(k) with company matching contribution and a fixed annual company contribution
• Comprehensive medical, dental, and vision benefits
• Generous company-paid life insurance and disability benefits
• A consumer-driven health plan option with the potential for a generous company contribution to a Health Savings Account
• Healthcare and Dependent Care Flexible Spending Accounts
• Paid time off, including floating and company holidays
• Wellness Program with annual rewards
• Employee stock purchase plan
• Robust employee learning and development
• High internal mobility (we promote from within)
• Parental leave (we provide up to 6 weeks for each parent)
• Fertility coverage and adoption benefits
• Domestic partner benefits
• Educational reimbursement
• Non-profit donation matching contributions and time off to volunteer
• Employee resource groups
• Employee assistance programs
• Technology to make our work more productive and collaborative
• Regular employee engagement surveys and feedback processes