Inventory Clerk (Full Time)

Description

JOB SUMMARY

The Inventory Clerk, under the direction of the Purchasing Manager, assists in the purchase, receipt, distribution and control of equipment and supplies. This position provides capital asset information, assists in the management of the organization’s capital budget for the purchase of equipment and supplies, and in the absence of the Purchasing Manager, will issue purchase orders for non-routine materials, supplies and/or services. 

PAY RATE

Starting pay rate for this position is $17.00/hr. and is commensurate with experience.

ESSENTIAL JOB FUNCTIONS

• Receives and distributes equipment, goods and services and accurately documents receipts by inspecting and comparing packing slips to purchase orders; contacts vendor or shipper to report deficiencies/shortages/errors and negotiates a resolution, when necessary
• Assists in the physical inventory of supply items and submits results to the Purchasing Manager.  Rotates stock using the FIFO (first in, first out) method.
• Reviews and generates daily purchase orders and clarifies needs from originator of purchase order to assist in identifying alternative vendors
• Assists the Assistant Director of Facilities Management in the disposal/disposition of outdated, broken or otherwise unusable equipment or supplies
• Retrieves supplies from outside vendors as requested
• Establishes and maintains an effective working relationship with staff; resolves routine and non-routine procurement related problems
• Educates vendors and staff regarding purchasing activities, including, but not limited to procurement policies and procedures, product availability, price and item comparisons to ensure best value, and order/receipt discrepancies; investigates discrepancies between invoice and purchase prices, contacting vendors as necessary
• Packages goods to be returned; contacts the appropriate carrier for pick-up and codes departmental charges for outgoing shipments
• Assists with administrative matters in the department including budget preparations and expenditures
• Adheres to procurement laws, policies and procedures
• Plans and organizes daily work routine in accordance with priorities and estimated schedules
• Performs other duties as assigned

QUALIFICATIONS

· High School diploma or GED, required

· Two (2) years’ work experience in an inventory or purchasing support role  within a health care setting, preferred;

· Valid Commonwealth of Virginia driver’s license required

KNOWLEDGE, SKILLS, AND ABILITIES

· Knowledge of purchasing practices and procedures including the methods of inventory control and record keeping

· Ability to apply, interpret and explain policies to employees and vendors

· Ability to assist in preparation of bid specifications for a variety of equipment and services purchased

· Proficiency with Microsoft Office, Google Suite, and internet-based research; experience with procurement or inventory software, preferred

· Ability to exercise sound professional judgment and communicate effectively verbally and in writing

· Ability to regularly and safely lift and carry up to 50 pounds

Salary : $17