Project Accountant / Procore Administrator

Willis Smith Construction is seeking a Project Accountant/Procore Administrator to join our Sarasota-based accounting team.   This is an in-office, non-remote position.

The Project Accountant/Procore Administrator's primary responsibility is to support the project team regarding contract modifications, compliance, payments, reports and any other duties related to the project.  

Essential Functions:

• Manage all accounting-related functions for assigned projects.
• Assist project teams with any questions or needs relating to the accounting department.
• Manage invoices, payments, and compliance for assigned projects.
• Have an understanding of compliance requirements for assigned projects.

Responsibilities:

• Process vendor invoices accurately and within assigned timeline.
• Process sub-contractor payments accurately and within assigned timeline.
• Collect and track compliance documents.
• Generate reports including A/R, Contract Status and Job Cost.
• Input owner billings in Timberline and/or Procore.
• Job cost report modification.  
• Monthly financial analysis and on-going revenue review.
• Work with Project Managers for monthly deadline-driven project billing.
  
• Ensure all billing transactions are completed and accurately recorded in the accounting system.
• Prepare invoices and complete monthly billings.
• Contract management and review.
• Coordinate and pursue receivables.
  

Qualifications:

• Bachelors or Masters Degree in Accounting, Finance or related degree.
• 3-5 years of construction-specific accounting experience.
• Solid understanding of construction-specific accounting fundamentals.
• High degree of professionalism and strong people skills required, with the ability to work effectively and cooperatively with customers, employees, and the managers of other departments.
• Key competencies are communication, teamwork, initiative and dependability.
• Good command of the English language, oral and written.
• Ability to multi-task and succeed in a fast-paced, deadline-driven environment.
• Experience using computerized accounting systems, Procore and/or Timberline Titanium a significant plus.
• Willing and able to become a Licensed Florida Notary Public within sixty (60) days of start, education and registration paid by company.
• Must have own, reliable transportation.

Technical Skills:

• Procore - high proficiency required 
• Microsoft Office (Excel, Word, Outlook)
• Timberline Titanium; Miter
  

Physical Demands:

The physical demands described are representative of those that must be met by an employee, with or without reasonable accommodation, to successful perform the essential functions of this job.

• Sit for long periods of time.
• Look at computer monitor for extended periods.
• Use hands and fingers.
• Reach with hands and arms.
• Minimal physical exertion required.

Willis Smith Construction is an equal opportunity employer.