What are the responsibilities and job description for the 7006 - IT Coordinator position at Williston Financial Group?

MyHome, a Williston Financial Group company, provides technology, data security, and marketing services to the real estate and mortgage industries. The technology solutions and programs offered by WEST streamline the real estate transaction process, increase transparency, and reduce costs for real estate agents, brokerages, title companies, lenders, and the consumers they serve. To learn more or sign up for the service, visit www.westprotect.com.

This position is located in Irvine, CA and is onsite only

Job Purpose :

The IT Coordinator supports the west IT teams and works with various stakeholders to ensure proper tracking of offices, to include equipment and services. This role will provide customer service and administrative support to the west IT teams to assist in achieving the organizations goals and objectives.

Essential Job Functions :

Engage in WFG company culture that emphasizes engagement in our 4 Cs, quality of work and high performance.

Track and maintain all IT invoices incurred by IT to ensure timely receipt and processing for payment.

Review invoices for accuracy, identify discrepancies, and seek approvals for additional charges.

Submit invoice to IT Billing for payment processing monthly.

Assist with Requesting Data and Telecom order quotes for services as needed for new and existing office locations.

Track Data and Telecom requests and submit to IT Operations manager for approval.

Submit Data and Telecom orders through vendors and track through install and activation.

Collaborate with managers and purchasing to identify hardware purchases needs and assist with requesting quotes on various hardware items.

Track hardware purchasing requests and submit to IT Ops manager for approval.

Submit hardware purchase orders and track through receipt of items ordered.

Maintain an accurate and updated list of all WFG office locations, to included opened and closed.

Verify with Finance and Procurement to ensure all information is up to date and make updates as needed.

Collaborate with the WFG Facilities group and IT staff working on facilities to assist with office moves, tracking equipment, locations and additional required processes as needed.

Maintain and update Trello to ensure projects are up to date with accurate information on items tracked by IT.

Coordinate with IT staff and Local staff to ensure that tasks are completed as required to meet deadlines.

Serve as an administrative resource to assist west divisions as needed.

Knowledge, Skills and Abilities :

Strong organization skills.

Strong communication skills, writing, in person and over the phone.

Ability to handle multiple projects at the same time.

Quick learner to adapt to new IT terms and technologies as they are introduced.

Ability to work with minimal daily supervision.

Basic Qualifications :

High School Diploma or GED.

Strong working knowledge of MS Office suite of software including Excel and Word.

Demonstrated experience providing administrative support to teams multiple locations.

Must successfully pass a criminal history background check.

Preferred Qualifications :

Experience with Trello.

Experience developing internal processes and filing systems.

Knowledge of Title, Escrow, and / or Real Estate Services.

Supervisory Responsibility :

This position has no supervisory responsibilities.

Work Environment :

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Requirements / ADA :

No unusual physical requirements. Requires no heavy lifting, and nearly all work is performed in a comfortable indoor facility.

Routine deadlines; usually sufficient lead time; variance in work volume seasonal and predictable; priorities can be anticipated; some interruptions are present; travel or other inconveniences have advance notice; involves occasional exposure to demands and pressures from persons other than immediate supervisor.

Job frequently requires sitting, handling objects with hands.

Job occasionally requires standing, walking, reaching, talking, hearing, and lifting up to 10 lbs.

Vision requirements : Ability to see information in print and / or electronically.

Position Type / Expected Hours of Work :

Days and hours of full -time position are Monday through Friday, 8 : 00 a.m. to 5 p.m. Part-time positions may be considered.

Travel :

No travel is expected for this position.

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7006 - IT Coordinator

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