Litigation Administrative Assistant

Summary

Willkie Farr & Gallagher LLP’s growing Los Angeles office is looking for a Litigation Administrative Assistant. Willkie is an elite international law firm of approximately 1,200 lawyers located in 15 offices in six countries.

The ideal candidate will have a minimum of five years’ litigation administrative experience, specifically in White Collar Criminal Defense. The successful candidate will support litigation attorneys at different levels in managing their day to day tasks. This position requires in office attendance and will be dependent based on business needs.

At Willkie, we believe great people are the key to our success. We are offering a highly competitive compensation package with exceptional benefits. If you are looking to work in a friendly, collaborative environment that affords unique opportunities to expand your professional development, this role is for you.

Responsibilities

• Prepare legal pleadings for filings in all state and federal courts including proofreading and editing documents for accuracy, entering data into databases and ensuring that deadlines are met.
• Draft letters, memos, labels, envelopes, work reports, bills, travel expense reports and other reports, forms or legal documents as required and proof for accuracy.
• Balance and maintain good communication with clients, attorneys and other interpersonal relationships within the cluster and the firm.
• Prepare client billing and input time entry.
• Manage and maintain lawyers’ busy calendars and schedule travel/ meeting arrangements.
• Serve as primary point of contact for clients in person and over the phone. Answer client questions related to the administrative side of the process.
• Prepare engagement letters, proofread client documents and other legal documents, as requested.
• Make, screen and route telephone calls, place conference calls and schedule appointments.
• Create and maintain legal files, indices and records.
• Assist attorneys with client outreach, business development needs, interrogatories and discovery when requested.
• Assist with overflow work as requested.
• Prepare complex litigation filings, civil, and probate
• E-file all court documents in state, federal, and appellate courts
• Prepare, maintain and organize legal document discovery documents and binders, interrogatories, responses, trial binders, exhibits, briefs and appendices
• Gather relevant information from a variety of sources
• Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence
• Provide document production services, including drafting, styling, revising, proofreading, formatting and questioning inconsistences of documents including correspondence, memoranda and legal materials.
• Perform other duties as assigned.

Qualifications

• Minimum five years’ experience as a Litigation Administrative Assistant required
• State (CA) and Federal e-filing experience is required
• Prior experience with supporting White Collar Criminal Defense lawyers preferred
• Proficient with MS Office Suite, Workshare Compare, Adobe, DMS and advanced use of MS Word (including redlining, comparing documents, advanced formatting, Table of Contents and Table of Authorities creation and manipulation, and hyperlinks).
• Knowledge of court rules for multiple jurisdictions is required so that the preparation and filing of court documents are in compliance with state and federal rules
• Qualified at scheduling and editing depositions
• Ability to communicate effectively, both orally and in writing with all levels of Firm personnel
• Ability to work independently and as part of a team
• High degree of accuracy and attention to detail
• Willing to participate in educational opportunities within the Firm
• High level of discretion while working with sensitive information and documents.
• Excellent prioritization and organizational skills with the ability to multi-task efficiently and meet deadlines in a fast-paced environment

ADA Requirements

• Ability to sit at a desk most of the working day and walk short distances
• Needs manual dexterity, speed and accuracy in handling office equipment
• Ability to work efficiently and accurately in an atmosphere of frequent interruption
• Ability to work in close proximity to other individuals
• Ability to carry light [to moderate] objects, e.g., files, small objects and supplies a short distance.
• Must be able to lift, carry and move objects [up to 15/20/25 lbs OR in excess of 25/30 lbs]

Employment Status

• Non-Exempt

Pay Range

Pay Range Statement

The salary range for this role represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location. Willkie offers a comprehensive suite of benefit programs to all eligible employees. A summary of available benefits can be found here in the Career section of the Firm’s website.

EEO Statement

Willkie Farr & Gallagher is an Equal Opportunity employer. We do not discriminate based upon actual or perceived: race (including hair texture, protective hairstyles and other traits associated with race), color, age, religious creed, citizenship, citizenship status and alienage, nationality, national origin or ancestry, ethnicity or creed, disability, genetic information or medical condition, reproductive health decision making, pregnancy or maternity, paternity, marital or civil partnership status, caregiver status, gender (including gender identity, expression, nonconformity, gender reassignment or status as a transgender individual), sex, sexual orientation or preference, veteran or military status, height, weight, any other characteristic protected by law or any combination thereof. We are committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let the hiring manager know.

California Applicants

Pursuant to the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO) and the San Francisco Fair Chance Ordinance, we will consider qualified applicant with arrest and conviction records.

Salary : $100,000 - $110,000