Materials Management Assistant - ASC/Endoscopy - Full-Time

About Wilmington Health

Since 1971, Wilmington Health has been committed to the care and health of our community in Wilmington as well as all of Southeastern North Carolina. Wilmington Health is structured as a multi-specialty medical practice with primary care providers integrated into the system. In this way, Wilmington Health is able to provide a comprehensive and coordinated approach to the care of all our patients. Wilmington Health is committed to using collaborative, evidence-based medicine in providing the highest quality of care to the patients we serve.

Purpose:

The Materials Coordinator provides assistance with various purchasing functions will assist the department by verifying all incoming and outgoing shipments.

Essential Duties/Responsibilities:

• Reports to and assist the Material and Inventory Manager
• Place orders with vendors via phone, email, website or fax
• Match packing slips with PO’s to verify order fulfillment & resolve any issues
• Maintain ENVI (Purchasing software) information
• Facilitate returns for items that are ordered incorrectly or damaged in transit
• Notify department manager of backorders/recalls
• Reconcile freight/financial/receiving discrepancies in the invoice processing in ENVI
• Reconcile sterile supply inventory and replenish as needed
• Assist with other projects as needed
• Demonstrates behaviors consistent with the Company’s Vision, Mission, and Values in all interactions with customers, co-workers, and suppliers.
• Count, or measure items in incoming and outgoing shipments, verity information against invoices, orders and other records
• Keep all bins, aisles and storage areas clean and clearly labeled
• Unpack and examine incoming shipments, reject damaged items, record shortages, and correspond with shipper to rectify damages and shortages
• Enter necessary data into computer for accurate tracking and inventory management
• Make sure orders are tracked and shelves are stocked.
• Adheres to all company safety standards

Other Duties: As assigned by the Material and Inventory Manager

Qualifications:

Required:

• A high school diploma or the equivalent
• Organizational skills
• Strong communication skills
• Multi-tasking
• The ability to lift up to 75 pounds
• Driver’s License with good record.
• Ability to read and comprehend instructions and information
• One year of experience in a retail or wholesale parts department
• Ability to stand, walk and/or sit for prolonged periods
• Ability to work in various working conditions both indoors and outdoors, including but not limited to extreme heat and/or cold, and rain
• Ability to kneel, bend, and/or reach above the shoulders

Preferred:

• College courses in business management/supply management
• Surgical Tech experience

ADA Physical Demands:

Rarely (Less than .5 hrs/day) Occasionally (0.6 – 2.5 hrs/day) Frequently (2.6 – 5.5 hrs/day) Continuously (5.6 – 8.0 hrs/day)

Materials Coordinator Competencies

General

• Customer Service
• Professionalism/Integrity/Responsibility
• Teamwork/Process Focus
• Dependability/Punctuality
• Interpersonal Relationships/Communication
• Judgment/Decision Making/Problem Solving
• Quality/Quantity
• Initiative
• Safety/Housekeeping
• Organizational Skills/Time Management