What are the responsibilities and job description for the Wilson's Estate Jewelry | Jewelry Administrative Assistant position at Wilson's Estate Jewelry?
Jewelry Administrative Assistant Job Description
Tier 1 Responsibilities
Manage daily orders
Create shipping labels and invoices daily
Maintain data entry for shipping tracking spreadsheet
Mark pieces sold
Pack daily orders
Fulfill daily orders in conjunction with the Store Manager
Coordinate with the Store Manager to :
Process returns
Relist pieces
Create job bags
Update data entry of offsite tracking and manage sizings / repairs
Update layaway tracking
Facilitate trade show logistics and assist with relevant data entry
Publish completed product listings
Coordinate with Jewelry Specialist to :
Apply cataloging templates to new inventory for website
Assist in relevant data entry
Double-check AI to ensure listing accuracy
Log packages into receiving and maintain receiving spreadsheet
Answer door and receive packages / greet customers coming in for appointments
Tier 2 Responsibilities
Scan GIAs into listings
Upload earring and necklace photos into listings
Keep office space maintained and organized
Recycling removed and trash taken out as needed
Review of daily sold pieces to make sure that everything has been marked
Assist with transportation of sizings & repairs
Tier 3 Responsibilities
Prep boxes for shipping
Make sure that jewelry boxes are stocked in the shipping station
Make sure black receipt envelopes are prepped
Organize shipping supplies
Keep shipping station clean and organized
If there is down-time check in with Store Manager and Jewelry Specalist for additional tasks
Skills
Proven data entry work experience (not a must but an asset)
Experience with Excel, typing, google platforms
Experience with shipping is a plus
Familiarity with administrative duties
Excellent knowledge of correct spelling, grammar, and punctuation
Attention to detail
Organization skills, with an ability to stay focused on assigned tasks
Interest / experience with jewelry is a plus
General knowledge of e-commerce platforms
Ability to manage daily schedule and shift tasks based on priority
Keep a pulse on the job market with advanced job matching technology.
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