What are the responsibilities and job description for the Event Coordinator position at Wilson's Orchard & Farm?
Responsibilities
- Market Wilson’s Event Venue to attract new clients.
- Oversee all phases of the events, both private and ticketed, to ensure they run smoothly.
- Ensure that all private event inquiries are responded to in a timely manner.
- Ensure all private event tours are scheduled and conducted in a timely manner and to quality standards.
- Ensure the day-to-day contact with clients is conducted in a timely manner and to professional standards. This includes but is not limited to collecting signed contracts, collecting event insurance, answering questions, setting up meetings/consultations, finalizing table layouts, and finalizing timelines.
- Ensure the day of operations for all events including but not limited to set up, staffing, helping clients, tearing down, and opening/closing.
- Organize and execute all tastings for weddings, including individual and group tastings.
- Ensure deposits, payments, final headcounts, event insurance, and all other information is received on time from clients.
- Ensure all details, ticketing, and vendor coordination are organized and executed in a timely manner for ticketed events.
- Work with the Banquet Chef to finalize menus and service plans for events.
- Maintain general knowledge of local vendors for music, florals, desserts, and equipment rentals.
- Develop and manage a capable team of event staff. This will include, but is not limited to, hiring, training, continued education, and disciplinary action.
- Be knowledgeable of company policies regarding personnel and administer prompt, fair and consistent corrective action for any and all violations of company policies, rules and procedures.
- Maintain a productive and enjoyable work environment for all employees.
- Maintain event furniture (chairs, tables) and other event equipment as needed.
- Organize and maintain a clean event space and storage areas. Ensure proper cleaning and maintenance occurs prior to each event.
- Oversee the management and ordering of all dry goods, including linens, non-alcoholic beverages, and more.
- Manage bar inventory to ensure orders are placed in a timely manner.
- Maintain stock levels and order bar supplies on a weekly basis.
- Ensure monthly bar inventory is completed and prices/costs are updated as needed.
- Be able to explain in detail Wilson’s Ciderhouse & Venue’s concept and practices to employees and customers.
- Understand all Wilson’s Event Venue policies and enforce them when necessary.
- Fully understand and comply with all federal, state, county and municipal regulations regarding health, safety and labor requirements.
Qualifications
- Excellent time management and communication skills.
- Ability to work independently as well as lead, manage, and motivate a team.
- At least two years experience in the hospitality industry.
- Must be self-motivated.
- Willing and able to work on your feet for long days where necessary, as certain types of events can require (please note that this will be offset by flexibility and/or shorter hours on the days when there are no events booked).
- Must be available to work nights and weekends.
- Must be able to reach, bend, stoop and frequently lift up to 40 pounds.
- Ability to manage multiple projects independently.
Job Type: Full-time
Pay: From $40,000.00 per year
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance
Schedule:
- 12 hour shift
- Evening shift
- Weekends as needed
Work Location: In person
Salary : $40,000
