Accounts Payable Staff Position

Utilizes Tyler Technologies School ERP Pro Accounting System functions to process approximately $25m in annual procurement transactions in accordance with Generally Accepted Accounting Principles and WSESU Internal Control Procedures  Communicate with WSESU, School District employees, and associated vendors as needed to assure invoice payment processing is consistent with authorized procurement.  Maintain all accounts payable active files for all districts in accordance with the WSESU Procurement manual  Reviews open purchase orders, updates and or cancels open POs based on delivery status or changes initiated by the requestor.  Monitor District Accounts Payable email address.  Provides oversight of prior year payable warrants from basement in accordance with the State of Vermont Master Retention List. Moves prior year files to A/P area and sets up current year files.  Coordinates year-end accounts payable processing to ensure PO closeouts and check disbursement align with the correct fiscal year. Collaborates with Business Administrator to reconcile fiscal year end accounts payable documentation and balances with AP liabilities recorded on the Balance Sheet.  Create requisitions as needed at Central Office (e.g., Canon, utilities, rental leases, etc.)  Monitors blanket PO charges to assure requisitioner does not exceed PO amount, communicates with staff accordingly.  Maintains the Vendor List in the Tyler Systems School ERP Pro accounting system which includes; new vendor entry per IRS regulations, change of address, mergers, verification of federal ID numbers, verify new vendors not listed on the “Excluded Parties List” (System for Award Management website).  Manages archive of W-9 forms.  Collect/make copies of all phone bills for E-Rate on a monthly basis and distribute to the appropriate individuals.  Prepare at the beginning and through the school year encumbered POs for all leases and supplies as requested for all school districts.  Maintain a good working relationship with peers, teachers, administrators, sales persons, and vendors.  Other duties as assigned, including being a backup for the Information Spec

Salary : $25