What are the responsibilities and job description for the Human Resources Assistant position at Windings Inc?
Job Duties : Lead the administrative role in recruiting efforts including posting job both internally and externally. Partner with hiring manager to ensure job description is current and by posting the job requirements correctly on the Company's Applicant Tracking System (ATS). Prepare required recruitment materials and ensure logistical matters pertaining to recruitment trips or scheduling onsite or remote interviews are managed to ensure effective recruitment results. Administer the on-boarding process by delivering offer letters; organize and manage processes that remove post offer / pre-employment conditions such as background checks, substance testing, signed Employee Agreements, and collection of I-9 and ITAR information. Collect data from new hires to satisfy company, State, and Federal requirements; and scan and e-file required documentation. Input data into relevant HRIS systems (D&R, SysPro, Paylocity, etc.) to ensure data is communicated to Production, Payroll and other key departments. Coordinate new hire on-boarding, both through Paylocity and on-site. Maintain data integrity and secure employee owner records ranging from new hire information- I-9, International Trades and Arms Regulations (ITAR), W-4; and other records such as training, benefit enrollment, compensation & benefit changes, Leaves of Absence, FMLA, COBRA and other information as required. Document Human Resources work processes for the department and ensure updating, as needed. Responsible for coordinating online benefit enrollment (open and new hire) and required training. Working with vendors, prepare supporting documents to ensure successful enrollment experience for employees and communicate on-going benefit reminders to ensure maximum application of these important employee benefits. Develop, communicate and retain 401(k) enrollment information for newly eligible employees. Develop, communicate and retain Employee Stock Ownership Program (ESOP) enrollment information for newly eligible employees. Be a "go-to" contact for general employee owner questions on benefits and company policies. The incumbent will defer policy interpretation questions to the HR Manager, however, in time should be able to interpret most policy questions. Organize electronic personnel and human resource department folders. Ensure data is timely stored and can be effectively retrieved. Responsible for tracking metrics, including but not limited to : attrition, absence rates, time to hire and other relevant data required to measure the performance of the Human Resources function. Partner with HR Manager to prepare Affirmative Action data, metrics, reports, plans and goals to assist leadership in tracking progress against these goals Partner with the Payroll Specialist to ensure accurate and timely pay. Ensure first report of injury and Workman's Compensation compliance by working with third parties and EH&S Coordinator. Have daily contact with employee owners answering general questions and research personnel issues to ensure timely resolution. Manage employee termination paperwork and COBRA notification processes. Update the HR documents within Company's intranet to ensure only approved materials are available to employees at all time. Conduct research, compile data and prepare information for consideration and presentation by other leaders and present information as required. Prepare and publish weekly electronic news stories on the Company's Electronic Newsletter. Track and report Weekly Electronic readership to enable constant improvements to the Company's Electronic News. Read and understand company policies to address general policy questions. Provide on-going policy recommendations to leadership. Coordinate, develop, and / or plan Company activities : picnics, parties, volunteer and community initiatives. As assigned, participate in other projects to meet dynamic business realities. Job Requirements / Skills / Qualifications / Essential Functions of the Job : High School diploma or GED is required, and 2 to 4 years of Human Resources experience is preferred. A two- or four-year degree in Human Resources, Business Management or related degree is a plus. PHR or SPHR certification is plus. Integrity in actions and word is a must. Teamwork, cooperation and resiliency in partnering with fellow employee owners. Able to maintain confidentiality in all communications. Strong phone and communication skills to influence a wide range of audiences. Creative and innovative problem solver. Proficient in MS Excel, Word, PowerPoint and Outlook; tracking applicants in ATS system and ability to quickly learn other systems. Experience with Paylocity is a plus. Must be detailed oriented, highly organized, ability to multi-task, adhere to deadlines in a fast-paced work environment and resume work accurately after phone calls and office visits from employees. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, percentage of range, etc. Ability to apply concepts of basic algebra. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to work independently and coordinate projects with minimal supervisions. Strong relationship building and customer service skills. Able to work effectively and professionally with a diverse workforce. Demonstrate accuracy, thoroughness, attention to detail and knowledge of Human Resource concepts. Punctual and reliable attendance is vital. Physical Requirements : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; reach with hands and arms and talk or hear. The employee is frequently required to use hands and fingers to handle or feel; frequently lift and / or move up to 25 and occasionally lift and / or move up to 50. The employee is regularly required to stand and walk. Specific vision ability by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. Windings Inc is an EEO / AA employer.
