What are the responsibilities and job description for the Administrative Operations Specialist position at Winston-Cox Waterworx?
About the Role
At Winston-Cox Waterworx, we’re building more than a smarter waterworks distribution company—we’re building a team of dependable, agile, and motivated people who take pride in making things work better. As our Part-Time Administrative Operations Specialist, you’ll wear a few different hats: part executive assistant, part operations coordinator, and part bookkeeping support.
You'll provide essential administrative support that keeps the company organized, compliant, and moving forward. It’s a great opportunity for someone who thrives in a fast-moving, flexible environment where no two days are the same.
What You’ll Do
Executive & Administrative Support
- Manage scheduling, calendar coordination, and meeting prep
- Help with email drafting, document preparation, and follow-up communications
- Coordinate internal meetings and assist with special projects as needed
Bookkeeping & Operations Support
- Support light bookkeeping tasks, including invoice tracking, purchase order matching, and vendor payment reconciliation
- Assist with document organization related to inventory, deliveries, payroll, or compliance
- Maintain internal records, spreadsheets, and shared document systems with accuracy
General Office & Business Operations
- Order office supplies and support facility-related needs
- Help streamline internal processes and documentation
- Communicate with vendors or contractors when needed
What You Bring
- Proven experience in administrative or executive assistant roles (bonus if in a fast-paced, entrepreneurial environment)
- Familiarity with bookkeeping principles and comfort working with invoices, receipts, and expense reporting
- Strong organizational skills and the ability to multitask independently
- Proficiency in Microsoft Office and/or Google Workspace (QuickBooks experience a plus)
- A can-do attitude and proactive approach—willing to jump in and figure things out
- Professionalism, discretion, and excellent communication skills
Why You’ll Love Working Here
- Flexible part-time schedule—great for professionals seeking work-life balance
- Direct impact—your work supports high-level decisions and daily operations
- A grounded, respectful, and hardworking team that values ownership and initiative
- Opportunity to grow with a company that’s just getting started
Compensation & Work Environment
- Competitive hourly rate
- Office-based (in Denton, TX), with some flexibility after onboarding
- Approx. 20–25 hours per week, with opportunity to grow over time
Job Type: Part-time
Pay: From $33.00 per hour
Expected hours: 20 – 25 per week
Benefits:
- Flexible schedule
- Paid time off
Schedule:
- Day shift
- Monday to Friday
Experience:
- Administrative: 3 years (Preferred)
Ability to Commute:
- Denton, TX 76208 (Required)
Work Location: Hybrid remote in Denton, TX 76208
Salary : $33
