FUNCTIONAL PURPOSE

The primary purpose of this position is to oversee MSAP grant contract and budget activities within the Magnet Schools Assistance Program (MSAP), Project Revitalize operations in the school district. Major functions of this position may include but are not limited to budget planning and tracking; purchase order and invoice processing; payroll functions; contract drafting and review for services within MSAP Grant.

DUTIES AND RESPONSIBILITIES:

• Plan, review, and monitor budget and expenditures of the MSAP Grant.
• Assist with functions related to MSAP payroll functions.
• Order materials and equipment for MSAP Grant including preparing purchase requisitions and securing estimates.
• Verify and process invoices for contracted services related to MSAP Grant.
• Research and answer finance related questions from schools and department staff.
• Submit financial data related to MSAP grant for the purpose of compliance to required entities.
• Monitor grant status and expiration and recommend appropriate action to ensure funding for the duration of the grant.
• Participate in meetings with district, community, and grantor stakeholders.
• Assist with monitoring inventory of Grant purchased equipment.
• Other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to analyze expenditures and process under the correct budget account codes.
• Ability to forecast budget expenditures; complete accurate reconciliation for encumbrances and expenses; and reconcile payroll.
• Ability to communicate clearly either on the phone, in person, or through email while communicating with internal work groups, external stakeholders, or contracted vendors.
• Ability to prioritize work in a dynamic office environment.
• Ability to use a computer or other electronic devices to schedule events, communicate, prepare budgets, and other documents.
• Ability to use software to analyze, record, and retrieve data.

EDUCATION AND EXPERIENCE REQUIREMENTS:

• Associate’s degree in business, finance or accounting or a high school diploma with 6 years of budgetary experience within an administrative office setting.
• Experience working with payroll, accounts payable, or accounts receivable.

CERTIFICATION AND LICENSURE REQUIREMENTS:

• Certification in Microsoft Excel (Preferred)

Pay Grade 63 - $2,919.47 Monthly Salary - Full Time Position

SPECIAL KNOWLEDGE REQUIREMENTS:

• Knowledge of basic accounting.
• Knowledge of grant regulations preferred.
• Knowledge of office equipment including copies, printers, fax machines, etc.
• Knowledge of common payroll policies and practices.
• Knowledge of accounting practices to be able to develop and maintain budgets.
• Knowledge of AS400 (Preferred)

SPECIAL NOTE:

The position is funded through June 2028 as part of the Project Revitalize Grant and has the possibility of funding through May 2029 if a funding source is available.

PHYSICAL WORK DEMANDS:

In compliance with Federal Law, Winston-Salem/Forsyth County Schools administers all education programs, employment activities and admissions without discrimination against any person on the basis of sex, race, color, religion, national origin, age, or disability.