Purchasing Coordinator

1. Issue Purchase Orders

• Issue purchase orders to vendors, ensuring price accuracy and matching quantities to sales orders
• Must organize high volume of PO's and send to overseas team on time

2. 2. Check Bill of Lading

• Check the Bill of Lading from warehouse to ensure carton counts match and orders are invoiced
• Confirm all BOL details match in system
• Must monitor daily to ensure customer invoices and ASN's are processed at the time of shipping

1. 3. Compare EDI Orders to Bulk Orders

• Verify units, prices, ship windows, and salesperson details.
• Highlight and report any discrepancies.
• If EDIs are correct, add “Approved to Pick” in the sales order comments.
• Must monitor daily as new EDI PO's are received

• 4. Reduce Bulk Order Quantities
• Adjust bulk order quantities as needed, ensuring all updates are accurately reflected.

1. 5. Container Management

• Build containers in the system from vendor packing lists
• Save container files in system after creating them
• Verify if container receivers are complete

1. 6. Forwarder Tracking

• Email forwarders daily to track container status for port arrival dates
• Update delivery dates on the Container Tracking Sheet
• Monitor for any urgent customer ship windows

1. 7. Update Licensor Comments

• Add or edit licensor comments as needed when approved

1. 8. Amazon Transfer Orders

• Enter transfer orders into the system for Amazon.

1. 9. Pallet Management

• Create the Pallet Sheet and submit it on the CHEP website.
• Return the balance pallets after all orders are fully shipped by submitting for a pickup appointment

Ideal candidate, 1 years office experience; computer savvy with all MS applications (excel, word, email), along with Adobe and ERP experience would be A but willing to train the right person on ERP.

Self starter, can do attitude, organized and pro active.