Legal Assistant

Winter Park Recruiting is a leading recruitment agency focused on connecting exceptional talent with companies that value growth, integrity, and a thriving work environment. We specialize in placing high quality candidates across various industries, helping organizations build high-performing teams. We believe in personalized, strategic recruitment solutions that align with our clients' unique needs and cultures.

We are currently looking for a Legal Assistant in the Orlando, FL area.

Job Responsibilities:

• Serve as a primary point of contact for client communication when attorneys or paralegals are unavailable.
• Manage follow-up communications, track important dates, and ensure clients receive timely updates.
• Prepare initial consultation packets and assist with onboarding new clients.
• Respond to inquiries and requests in a professional and courteous manner.
• Schedule client meetings and coordinate logistics.
• Draft, edit, proofread, and format legal correspondence, pleadings, contracts, and other documentation with accuracy and adherence to firm style guidelines.
• Transcribe and scan documents as needed.
• Liaise with clients and third parties to collect and transfer information securely and promptly.
• Maintain digital and physical case files in accordance with firm filing procedures.
• Prepare discovery documents and trial binders under attorney direction.
• Assist with court filings, including electronic submissions via relevant court systems.
• Manage attorneys’ calendars, including scheduling meetings, court appearances, and deadlines.
• Coordinate internal and external meetings, including setting agendas and arranging meeting space and materials.
• Monitor, sort, and prioritize emails, voicemails, and mail for attorneys and paralegals, and respond or route as appropriate.
• Answer incoming calls, screen inquiries, and take detailed messages.
• Provide administrative support to ensure smooth office operations, including ordering supplies, processing expense reports, and supporting office-wide events or luncheons.
• Prepare and maintain daily task lists, reports, and summaries as needed.

Requirements:

• Proficiency in Microsoft Office Suite with expert-level proficiency in Word and advanced skills in Excel and Outlook.
• Willingness to learn and utilize firm software including Smokeball and other case management systems.
• Strong written and verbal communication skills with excellent command of English grammar and legal terminology.
• Ability to manage time effectively, prioritize assignments, and adapt to changing priorities on short notice.
• High attention to detail, accuracy in data entry, and strong organizational skills.
• Ability to maintain discretion and confidentiality at all times.
• Comfortable working independently and collaboratively within a team-oriented environment.
• Ability to sit for extended periods, use stairs, and operate standard office equipment.
• Reliable attendance and punctuality are essential.

Preferred Requirements:

• Prior experience working in a law firm or legal environment.
• Knowledge of legal procedures in civil and criminal court systems.
• Familiarity with e-filing procedures in state and federal courts.