What are the responsibilities and job description for the Clearing House Specialist position at Winter Services Inc?
We are seeking a highly organized and detail-oriented Clearing House Specialist to manage and audit customer and subcontractor contracts with precision and consistency. This role requires a sharp eye for anomalies, strong communication skills, and the ability to push back when necessary while maintaining a neutral, solutions-driven mindset. You’ll serve as a critical checkpoint in our contract lifecycle, ensuring all agreements align with company standards, compliance regulations, and financial expectations. This role will be remote.
DUTIES & RESPONSIBILITES:
BENEFITS:
Winter Services is an equal opportunity employer that takes pride in creating a diverse and inclusive workplace. The company complies with all applicable federal, state, and local fair employment practices law. Winter Services strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of age, race, religion, color, creed, disability, familial status, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), sexual orientation, gender, gender expression, gender identity, genetic information, marital status, national origin, ancestry, veteran or military status, or any other characteristic protected by federal, state, or local law.
DUTIES & RESPONSIBILITES:
- Review and audit customer contracts for accuracy, completeness, and compliance prior to processing in NetSuite.
- Create and manage subcontractor pricing and contracts in collaboration with the operations team. Identify and escalate non-compliant or inconsistent contract terms.
- Ensure all contracts meet internal compliance standards, including accurate documentation, terms, pricing, and approval workflows. Escalate irregularities or discrepancies for resolution.
- Review acquisition contracts for payment terms, CPI increases, auto-renewals, and other critical clauses. Flag unusual items and ensure alignment with company policies.
- Act as a neutral liaison between internal teams including Sales, Operations, Accounting, and General Management. Push back when necessary to uphold compliance and contractual standards.
- Gather information and correlate all services in regard to any “slip and fall” claims.
- Responsible for spot checking all snow maps and uploading into Viaesys system.
- Aggregate seasonal subpay and submit to accounting department. This involves collecting and verifying subpay data for each season, ensuring accuracy, and timely submission to the accounting team for processing.
- Identify bottleneck issues and update systems to address inefficiencies. This includes analyzing current workflows to pinpoint areas causing delays, proposing solutions to streamline processes, and implementing system updates to enhance overall efficiency.
- Provide training to end users on specific systems and process flows. This entails developing training materials, conducting training sessions, and offering ongoing support to ensure users are proficient in utilizing the systems and following the established process flows
- All other duties as assigned.
- Proficient in Excel and Microsoft Office
- Familiarity with CRMs and/or ERP/accounting platforms
- Bachelor’s degree in Business Administration or related field (preferred but not required)
- Highly organized with meticulous attention to detail
- Strong verbal and written communication skills
- Demonstrate the ability to identify and resolve complex issues efficiently and effectively. Proven track record of analyzing problems, developing innovative solutions, and implementing changes to improve processes and outcome
BENEFITS:
- Competitive salary based on experience
- Medical, dental and vision insurance benefits
- Company-sponsored Group Term Life & Short-Term Disability insurance
- 401k retirement plan with company match
- Paid vacation and holidays
- Fitness reimbursement
Winter Services is an equal opportunity employer that takes pride in creating a diverse and inclusive workplace. The company complies with all applicable federal, state, and local fair employment practices law. Winter Services strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of age, race, religion, color, creed, disability, familial status, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), sexual orientation, gender, gender expression, gender identity, genetic information, marital status, national origin, ancestry, veteran or military status, or any other characteristic protected by federal, state, or local law.
