Revenue Auditor (Whitefish Mountain Resort)

JOB DESCRIPTION

Whitefish Mountain Resort/Winter Sports, Inc.

Title:                               Revenue Auditor

Department:                          General Accounting

Status:                                   Full-Time Regular (FTR), Hourly

FLSA:                                    Non-exempt

Updated:                               March 2025

Department:

Winter Sports, Inc.’s General Accounting department handles all administrative and record-keeping relating to the company’s financial records. This includes the record keeping for two wholly owned subsidiaries, Big Mountain Development Corporation (BMDC), Big Mountain Water Company (BMWC), several homeowner associations and other miscellaneous establishments.  The General Accounting Office is located on the 2nd floor of the Hibernation House.  

Job Relationships:

·         Reports to: Controller

·         Employees Supervised: None

·         Interrelationships: Maintains cooperative working relationships with staff and management contacted during performance of job duties. Works closely with all WSI department Managers.

Job Specifications:

·         Two years College education in accounting, degree preferred or three years of related accounting experience.

·         Strong analytical skill and attention to detail required.  

·         Knowledge of Accounts Payable, Accounts Receivable and Cash Receipts required. 

·         Ability to work under pressure, in a busy stressful environment with frequent interruptions and work independently with little or no supervision. 

·         Strong MS Office skills (Word, Excel, Outlook and Great Plains Accounting software)

·         Experience with SteamLine software and Resort Technology Partners (RTP) POS software helpful.

·         Must possess excellent communication and problem solving skills while maintaining confidentiality. 

·         Strong organizational skills and ability to prioritize tasks to complete them within the required time frame. 

·         Ability to multi-task and change priorities when required. 

Specific Duties:

·         Verifies, processes and balances daily revenue receipts from all WSI departments. Inputs into accounting software.

·         Reviews, verifies and balances daily credit card receipts. 

·         Reconciles and/or prepares daily deposits for multiple bank accounts including WSI, BMDC, BMWC and all Homeowner Association accounts.

·         Tracking and follow up of daily cash over/short by department and cashiers

·         Prepares and distributes “Daily Report” of revenues received, ADP labor hour/wages and rider counts.

·         Oversees the Central Safe. Counts and verifies cash on hand, posts adjustments as needed. Ensures adequate cash reserves allowing departments to acquire change at any time.

·         Verifies Lodging deposits and posts property management revenues daily.

·         Reconciles bar revenues and processes payment request for each.

·         Tracking, reconciling and revenue recognition of season passes

·         Verifies collection of resort assessments, taxes, and processes payment request for each.

·         Tracks, verifies and post BMC monthly dues through RTP

·         Tracks, bills and reconciles ticket programs

·         Maintains and reconciles retail inventory accounts through RTP

·         Maintains, reconciles and balances assorted balance sheet accounts. 

·         Monitors revenue reporting software for accuracy. 

·         Analysis revenue data for sales trends and/or oddities

·         Processing and research credit card chargebacks and bad checks

·         Assists the Controller and/or management with other projects as assigned.  

·         Maintain cooperative-working relationships with those contacted during performance of job related duties.  

·         Recognize and maintain the highest degree of confidentiality for employees and customers in accordance with company policy. 

·         Recognize the responsibilities of co-workers and offer assistance when necessary. 

·         Interacts calmly and tactfully with staff and customers and is consistently fair, impartial and objective with both. 

·         Perform job functions necessary to satisfy the questions and concerns of employees, customers and administrative staff. 

·         Abide by and support all company policies and procedures. 

·         Offer assistance to co-workers as needed.

Work Environment:

·         Moderate physical activity required by handling objects up to 10 to 20 pounds frequently and up to 50 pounds occasionally.

·         Able to be seated at a desk and computer workstation for extended periods, up to 6 hours daily.

·         Job requires working weekends and holidays

·         Non-smoking environment.

Safety & Wellness:

All team members must be on constant alert for any unsafe conditions and work behaviors.   This will involve, but not be limited to, periodic inspections of work and public areas.  Follow up notification will be done to correct the condition or practice at the earliest possible opportunity.

This job description is considered a general outline of the duties and responsibilities of this position and is subject to changes and revisions by management when business dictates.  Responsibilities are listed as guidelines only and the job is not necessarily limited to these specific tasks.