What are the responsibilities and job description for the EXECUTIVE ASSISTANT position at WISE & HEALTHY AGING?
Job Details
Job Location
Santa Monica - Santa Monica, CA
Position Type
Full-Time
Education Level
4 Year Degree
Salary Range
32.00 - $33.65 Hourly
Job Shift
Job Category
Admin - Clerical
Description
Wise & Healthy Aging is committed to serving older adults at all stages of their lives, from pre-retirement through elder years, caregivers and their families, senior services organizations, and others who share our passion and commitment to making a difference in the lives of older adults. WISE & Healthy Aging has received numerous designations of excellence from Guide Star and GREATNONPROFITS and is nationally certified as a Great Place to Work.
If you want to join a great team, we offer a competitive salary and an exceptional benefits package. For employees who regularly work 30 or more hours per week, benefits include 80% company-paid medical, 100% company-paid dental, life, and vision (optional), a 401(k) plan with a competitive employer match, a Flexible Spending Account (FSA), 14 paid holidays, and a generous paid time off (PTO) plan.
I. POSITION DESCRIPTION
The Executive Assistant works closely with the President and CEO, emphasizing administration, support, and coordination. This individual is critical in ensuring the effective functioning of the President's office and the broader organization. The Executive Assistant is expected to work with other senior staff to support communication, development, and program activities, including special events. The successful candidate applies critical thinking and problem-solving techniques to their work while maintaining high accuracy and professionalism. The Executive Assistant will be able to make a critical difference in a fast-paced environment within the organization.
II. PRIMARY RESPONSIBILITIES
- Executive administrative support : answer, screen, and direct incoming calls; compose and generate correspondence as required; calendar appointments; schedule and arrange meetings; and record and process incoming payment and donor checks.
- Private foundation grants and government contracts coordination : work with the President and CEO with the application process for private foundation grants and government contracts. Ensure the timely submission of the final product.
- Board of Directors support : Prepare materials, agendas, and reminders for Board of Directors meetings and committees, generate appropriate reminder phone calls or emails regarding meetings, and secure signatures for Board resolutions and other documents.
- Records and data management : maintain all Board and Foundation files and correspondences
- Special projects : support special events (e.g., fundraiser events), including invitation mailings, tracking responses, preparing event-related materials as needed, and staffing events when required.
- Maintain the donor database.
- Write donor acknowledgment letters, get necessary signatures, and send them.
III. ESSENTIAL JOB FUNCTIONS
IV. OTHER RESPONSIBILITIES
V. POSITION QUALIFICATIONS
A bachelor's degree is required. A minimum of three (3) years in a similar position providing support to C-level executives is preferred.
VI. WORK ENVIRONMENT
The position is based in the agency headquarters in Santa Monica, California.
VII. DISCLAIMER
The job duties listed are not a comprehensive list and may change with or without the incumbent's consent. The job description is not an employment contract, and Wise & Healthy Aging reserves the right to modify the duties listed.
Salary : $32 - $34
