What are the responsibilities and job description for the Facilities Coordinator position at WIVERSE?
3-month contract
Hours Per Day : 4.00
Hours Per Week : 20.00
Budgets and operates leased or owned structures, other technical sites and office facilities. May be responsible for leasing, maintenance, building security, energy conservation, reception and mailroom operations, office equipment and furnishing procurement. May oversee new facility planning, acquisition and build-out. Assures compliance with all local, state, federal and OSHA facilities related regulations.
Primary Responsibilities and Essential Functions
Maintains inventory of supplies and parts including purchases of small tools and equipment
Performs - basic electrical work, preventative maintenance of HVAC, basic plumbing, office furniture repairs / cleaning, office relocations, furniture tear-down / reconstruction, basic carpentry work, light bulb replacements, mounting bulletin boards, white boards, TV's, pictures etc. and conducts routine inspection of such items.
Operates and adjusts Building Management Systems (BMS) for seasonal and local comfort.
Plans reconfigurations and relocates furniture and office equipment, as well as set up and take down of furniture / audio visual equipment for meetings and special events in house or at remote locations as required by event planning. .
Contacts vendors / contractors to solicit cost estimates, references, etc. Will review invoices, audit for accuracy and process for payment.
Responds to emergency calls, evaluating damages and takes necessary steps to protect customers, employees and property. When directed, may assume the lead role in emergency response.
Observe report and / or remediate safety matters.
May perform some minor landscape repairs or adjustments and property clean-up services. (minor trash, cigarette butt cleans up, remove small broken branches, etc....)
May provide security assistance as needed.
May perform basic janitorial duties throughout the facilities.
May occasionally be responsible for shipping, receiving, and mail delivery.
May conduct meetings and assist with special event support and planning with respect to facility-related matters.
Will perform ergonomic modifications to furniture / equipment.
Assumes lead role in facilities maintenance and operations.
Reviews UET work request queue daily.
Act on tickets as directed and or needed to meet SLA
Performs special projects such as office modifications, furniture tear-down / reconstruction, door repairs, light bulb replacements, mounting bulletin boards, white boards, TV's, pictures etc.
Performs quarterly building inspection of all market buildings to include Administration, Retail, Technical and Warehouse; enters data on checklist and worksheet. Solicits repair proposals as needed, notifies manager of repairs exceeding approval threshold.
Will work with leaders and contractors to develop project budget and scope as needed or directed
Performs other duties as assigned
Skills and Qualifications
HS diploma, GED or relevant work experience
2 or more years of experience required in related field (facilities operations)
Requires functional knowledge of Microsoft Office, Word and Excel
Ability to effectively plan and structure daily activities; able to accept direction and execute instructions.
Basic math skills
Ability to work safely with basic hand and power tools
Valid State-Issued driver's license and an acceptable driving record in home market.
Good communication skills to work effectively with teams throughout organization
Must possess forklift operator's certificate.
Demonstrated knowledge of building system terms and technology.
Preferred
AS / AA or Technical Certification in related discipline desired
Prefer certification in operating lifting equipment
Experience in the telecommunications industry desired.
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