Purchasing Manager

Job Description

Job Description

About Company :

Wizard Studios is a national company whose unique and award-winning special event visioning, design, and implementation abilities are sought after by Fortune 500 companies, major Non-Profit Agencies, Cultural Institutions, and Tourist Destinations.

Wizard Studios takes simple but elegant ideas and complex concepts and manifests them into highly crafted yet scalable public and private events. Our firm maintains a lifelong belief in the power of special events as the most effective means to engage, inspire, and inform people who come together and experience our productions. It is through opportunities to share common activities whether cultural, recreational, or educational, that connect the participants to each other, exposing them to new concepts, experiences, and venues.

About the Role :

We are seeking a highly organized and detail-oriented Purchasing Manager to join our team in the Events industry. As a Purchasing Manager, you will be responsible for developing and executing purchasing strategies, tracking metrics to reduce expenses, negotiating deals, and managing vendors. You will also be responsible for ensuring the timely and cost-effective procurement of goods and services for our organization. Your primary goal will be to maintain an adequate supply of materials and equipment while minimizing costs and maximizing efficiency. You will work closely with vendors and internal stakeholders to negotiate contracts, manage inventory levels, and ensure timely delivery of goods and services.

RESPONSIBILITIES :

Collaborates with other departments and leadership to identify and develop needs and requirements for equipment, materials, products, and acceptable substitutions.

Assesses current material availability; reasonably predicts future availability based on the market, delivery systems, and other variables.

Prepares and presents market conditions and merchandise cost reports.

Prepares and processes purchase orders and requisitions for materials, supplies, and equipment.

Drafts, explains and implements instructions, policies, and procedures for purchasing and contract management.

Manage procurement budgets, ensuring cost-effectiveness without compromising quality or timelines.

Track and analyze spending trends to optimize procurement processes and identify cost-saving opportunities.

Identify, evaluate, and cultivate suppliers, vendors, and subcontractors relationships for event-specific needs such as equipment, staging, décor, and audiovisual systems.

Coordinate closing out the job and PO in the inventory software.

Negotiate contracts with suppliers, ensuring clarity on deliverables, deadlines, and payment terms.

Ensure that all purchased items meet the required quality standards and comply with event specifications.

Conduct regular vendor evaluations and performance reviews.

Mitigate risks related to procurement, such as supply shortages, shipping delays, or vendor failures.

Develop contingency plans to address potential disruptions.

Evaluate and approve conditions for issuing and awarding bids.

Resolves grievances with vendors, contractors, and suppliers.

Maintains and / or implements purchasing and recordkeeping systems.

Acts as the company’s representative in negotiations with suppliers.

Coordinate removal or disposal of surplus materials.

Administers the departmental budget.

Performs other related duties as assigned by management.

SUPERVISORY RESPONSIBILITIES :

Carries out supervisory responsibilities following the organization's policies and applicable laws.

QUALIFICATIONS :

Bachelor's Degree (BA) from a four-year college or university, or one to two years of related experience and / or training, or equivalent combination of education and experience.

Computer skills required :

Accounting Software (QuickBooks);

Spreadsheet Software (Excel);

Contract Management Systems;

Inventory Software (Flex Rental Solutions);

Project Management Software (Asana);

Word Processing Software (Word);

Presentation software (PowerPoint);

Other skills required :

Bachelor's Degree in degree in supply chain management, logistics, or business administration.

Excellent verbal and written communication skills, with proven negotiation skills.

Excellent interpersonal and customer service skills.

Excellent organizational skills and attention to detail.

Excellent time management skills with a proven ability to meet deadlines.

Strong analytical and problem-solving skills.

Strong supervisory and leadership skills with the ability to effectively train others.

Ability to prioritize tasks and to delegate them when appropriate.

Understanding of business and management principles.

Thorough understanding of materials and supplies used in the company.

Proficient with Google Workspace or related software.

WE OFFER :

• Competitive salary based on relevant experience and job knowledge
• Medical, Dental, and Vision Insurance
• Supplemental Medical Reimbursement Plans
• Paid Time Off & Paid Holidays
• 401k Plan
• Short-term and long-term Disability Income Protection Benefits
• Life Insurance for Teammates and their Families
• Employee Assistance Program
• Recognition & Reward Program
• Perks Discount Programs
• Wellness Programs
• Wizard Studios is an equal opportunity employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.

Please visit https : / / www.dol.gov / ofccp / regs / compliance / posters / ofccpost.htm for more information.