What are the responsibilities and job description for the Vendor Payables Intern position at WM?
Job Description
As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status.
WM Strategic Business Solutions (SBS), located in Windsor, CT, is responsible for managing WM's largest, most prestigious national customers. SBS serves as the one-stop shop for the largest corporations in the US. Through industry leading reporting, centralized billing & service, and pricing, WM SBS provides an exceptional value proposition to our customers. With approximately 600 dedicated employees, a state of the art customer management system, and the goal of expanding into international markets, WM SBS is helping WM transform our industry.
I. Job Summary
The Vendor Payables Intern is responsible for management and organization of workflow originating in emails to team inboxes, paper statements received, and updating all required documentation in departmental trackers. Performing analysis on issue invoices for charges unsupported by service agreement between Waste Management and 3 rd Party suppliers may be required in addition to reconciliation of outstanding 3rd party supplier receivables and payments.
II. Essential Duties And Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned.
This job has no supervisory duties.
IV. Qualifications
The requirements listed below are representative of the qualifications necessary to perform the job.
Education and Experience
Benefits
At WM, each eligible employee receives a competitive total compensation package including Medical, Dental, Vision, Life Insurance and Short Term Disability. As well as a Stock Purchase Plan, Company match on 401K, and more! Our employees also receive Paid Vacation, Holidays, and Personal Days. Please note that benefits may vary by site.
If this sounds like the opportunity that you have been looking for, please click "Apply".
About Us
ABOUT WM
WM ( WM.com ) is North America’s largest comprehensive waste management environmental solutions provider. Previously known as Waste Management and based in Houston, Texas, WM is driven by commitments to put people first and achieve success with integrity. The company, through its subsidiaries, provides collection, recycling and disposal services to millions of residential, commercial, industrial and municipal customers throughout the U.S. and Canada. With innovative infrastructure and capabilities in recycling, organics and renewable energy, WM provides environmental solutions to and collaborates with its customers in helping them achieve their sustainability goals. WM has the largest disposal network and collection fleet in North America, is the largest recycler of post-consumer materials and is the leader in beneficial reuse of landfill gas, with a growing network of renewable natural gas plants and the most gas-to-electricity plants in North America. WM’s fleet includes nearly 11,000 natural gas trucks – the largest heavy-duty natural gas truck fleet of its kind in North America – where more than half are fueled by renewable natural gas. To learn more about WM and the company’s sustainability progress and solutions, visit Sustainability.WM.com .
About The Team
What is the value of a WM job? At WM we know that the value of a WM job is more than a paycheck. It’s a way to create opportunities for you and your family. This is why we are constantly working to make WM a great place to work and grow a career. We Are WM is what defines the perks of being in the WM family – from benefits, to resources and engagement activities.
We are People First. We are Committed to Your Growth. We Are Investing in You. We are a Family. We are Stable. We are Always Working for a Sustainable Tomorrow.
As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status.
WM Strategic Business Solutions (SBS), located in Windsor, CT, is responsible for managing WM's largest, most prestigious national customers. SBS serves as the one-stop shop for the largest corporations in the US. Through industry leading reporting, centralized billing & service, and pricing, WM SBS provides an exceptional value proposition to our customers. With approximately 600 dedicated employees, a state of the art customer management system, and the goal of expanding into international markets, WM SBS is helping WM transform our industry.
I. Job Summary
The Vendor Payables Intern is responsible for management and organization of workflow originating in emails to team inboxes, paper statements received, and updating all required documentation in departmental trackers. Performing analysis on issue invoices for charges unsupported by service agreement between Waste Management and 3 rd Party suppliers may be required in addition to reconciliation of outstanding 3rd party supplier receivables and payments.
II. Essential Duties And Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned.
- Performs important time-sensitive administrative tasks that allow for successful departmental workflow (examples include management of departmental of inboxes, review and analysis of paper statements, ticket creation, SharePoint tracker updates, scanning and sending batches for reconciliation)
- Validation of services rendered with 3rd party supplier via phone, e-mail, and fax, recording all researched and validated details in queue tickets and/or system fields required
- Performs analysis of invoices received from 3rd party suppliers where charges of services rendered are not supported by service level and cost agreement by researching ticket(s), system details and contracts, history, service requests, comparing to charges and services listed on 3rd party supplier invoices
- Performs analysis and reconciliation of outstanding vendor receivables inquiries via ticket queue, phone and email, working to remedy unpaid balances via check, EFT or credit card payment.
- Compiles supporting documentation to and from 3rd party suppliers such as payment registry, Schedule-A, cancellation letters, hauler of record for to support non-payment disputes
- Performs audit of short paid invoices with a focus on root cause to understand where there may be discrepancies needing attention, ultimately marking each balance as closed (no payment necessary) or settled (payment owed)
This job has no supervisory duties.
IV. Qualifications
The requirements listed below are representative of the qualifications necessary to perform the job.
Education and Experience
- Education: Interns must have a High school diploma or GED (accredited) and be pursuing a Bachelor’s degree (accredited) in a field of study relevant to the internship. Completed Course Work Hours: 60.0
- Experience: No prior work experience required
- Ability to start May 2023 (End date flexible – Preferred ability to work multiple semesters)
- Ability to work 20 to 40 hr shift each week between Monday and Friday between the hours of 7:00 am and 6:00pm (core shift should be consistent but hours are flexible to accommodate shifts in weekly coursework or exams)
- Certificates, Licenses, Registrations or Other Requirements
- None required.
- Other Knowledge, Skills or Abilities Required
- Excellent customer service skills are required
- Clear and effective written and verbal communication and strong interpersonal skills
- Strong organizational and time management skills; must be able to handle multiple tasks simultaneously
- Ability to prioritize based on department and company standards
- Ability to work independently as well as collaboratively
- Detail orientated and excellent problem-solving skills
- Proficient in Microsoft Excel; intermediate level (pivot tables and v-lookups are standard practice)
- Basic accounting knowledge and billing concepts; good math aptitude and ability to work accurately with numbers.
- Internal intern candidates must be performing in an above average capacity and in good standing in their current position.
- Knowledge of Waste Management services, policies, and system interfaces a plus.
- Work Environment Listed below are key points regarding environmental demands and work environment of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Benefits
At WM, each eligible employee receives a competitive total compensation package including Medical, Dental, Vision, Life Insurance and Short Term Disability. As well as a Stock Purchase Plan, Company match on 401K, and more! Our employees also receive Paid Vacation, Holidays, and Personal Days. Please note that benefits may vary by site.
If this sounds like the opportunity that you have been looking for, please click "Apply".
About Us
ABOUT WM
WM ( WM.com ) is North America’s largest comprehensive waste management environmental solutions provider. Previously known as Waste Management and based in Houston, Texas, WM is driven by commitments to put people first and achieve success with integrity. The company, through its subsidiaries, provides collection, recycling and disposal services to millions of residential, commercial, industrial and municipal customers throughout the U.S. and Canada. With innovative infrastructure and capabilities in recycling, organics and renewable energy, WM provides environmental solutions to and collaborates with its customers in helping them achieve their sustainability goals. WM has the largest disposal network and collection fleet in North America, is the largest recycler of post-consumer materials and is the leader in beneficial reuse of landfill gas, with a growing network of renewable natural gas plants and the most gas-to-electricity plants in North America. WM’s fleet includes nearly 11,000 natural gas trucks – the largest heavy-duty natural gas truck fleet of its kind in North America – where more than half are fueled by renewable natural gas. To learn more about WM and the company’s sustainability progress and solutions, visit Sustainability.WM.com .
About The Team
What is the value of a WM job? At WM we know that the value of a WM job is more than a paycheck. It’s a way to create opportunities for you and your family. This is why we are constantly working to make WM a great place to work and grow a career. We Are WM is what defines the perks of being in the WM family – from benefits, to resources and engagement activities.
We are People First. We are Committed to Your Growth. We Are Investing in You. We are a Family. We are Stable. We are Always Working for a Sustainable Tomorrow.
Salary : $17 - $20
