Operations & Administrative Coordinator

About Wolfe's Neck Center

Wolfe’s Neck Center for Agriculture & the Environment is a fast-growing, national nonprofit organization based on a campus of over 600 acres of coastal farmland in Freeport, Maine. Our work is dedicated to creating a world where agriculture and food systems support farmer viability, thriving ecosystems, and vibrant communities. Through regenerative farmer training, demonstration, innovative research, and collaborations, Wolfe’s Neck Center works to advance agriculture - on our own campus and nationally - to accelerate holistic change in food systems, and mitigate the effects of a changing climate.

Position Summary 

The Operations and Administrative Coordinator plays an integral role in cultivating an inclusive and welcoming atmosphere while providing highly professional administrative support for Wolfe’s Neck Center staff. Reporting to the Managing Director of Finance and Operations, this role primarily supports the functions of the Finance and Operations team, which includes financial management, human resources, and operations. This role requires a high degree of customer service that interacts both with staff and with the general public, including the 40,000 annual visitors to our campus. A successful Operations and Administrative Coordinator will bring a keen attention to detail, a bias toward action, and a team-based orientation. This role requires strong communication, time management and multitasking skills. 

• Provide overall administrative support for the general operations of the organization, including managing staff directories, Google workspace, ordering office supplies, opening and sorting mail, submitting facility maintenance requests, fielding general inquiries via phone calls and emails to ensure smooth office operations. 
• Work with the Managing Director of Finance and Operations to provide administrative support, including travel arrangements, meeting logistics and other tasks as needed for members of the executive team. 
• Provide program-related software and technical support to teams by leading the back end administration of systems, including Peek Pro (Public Programs), Camp Minder (Farm Camp), Form Assembly, Camplife, and other platforms.
• Act as liaison between key contractual, operational support, including IT, hardware, and equipment (i.e., printers). 

• Excellent communication skills, both verbal and written 
• Strong organizational and time management skills, including the ability to prioritize tasks in a dynamic environment.
• Familiarity with software platforms and ability to learn various technology solutions
• Professional demeanor with keen attention to detail 
• Ability to work independently and as part of a team in a collaborative environment
• Strong relationship management and interpersonal skillsProficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Suite, and CRM databases

To Apply: Submit a resume and cover letter.

The requirements listed in this description are representative of the knowledge, skill, and/or ability required to perform this job successfully. If you do not fit this description perfectly but believe that you would be a good fit for this position, please do not hesitate to reach out with questions or apply. Reasonable accommodations may be made for individuals with disabilities to perform essential functions.

Wolfe’s Neck Center for Agriculture & the Environment welcomes a diverse pool of candidates. In accordance with federal Equal Opportunity laws, Wolfe’s Neck Center does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, age, sexual orientation including gender identity or expression, veteran status, or physical or mental disability in the hiring of its employees. Applicants are selected based on their ability to perform the essential functions of the job, prior work experience, and references from previous employers.  

Salary : $40,000 - $45,000