What are the responsibilities and job description for the Enrollment Specialist position at Wooddale Church?

Job Description

Wooddale Academy is dedicated to inspiring young minds through faith, knowledge, and character. Founded in 1970, the Academy has been committed to providing a nurturing and creative environment that promotes academic readiness and emotional growth for young children. Our passionate educators foster the development of each child within a high-quality Christian environment. By planting seeds of faith and character, Wooddale Academy helps children grow into well-rounded individuals ready to face the challenges of tomorrow.

OVERVIEW

The Enrollment Specialist is a key member of an administrative team that works together to support the mission and values of the Wooddale Academy. The Enrollment Specialist is responsible for maintaining optimum enrollment with the Academy Part-Time, School Day and Summer Programs. The Enrollment Specialist is responsible for building positive partnerships with families, serving as the first point of contact for families. By serving as a resource and responding to questions and concerns, the Enrollment Specialist helps promote a nurturing, welcoming, and engaging atmosphere for all families at Wooddale Academy. This is a part-time position.

RESPONSIBILITIES

Enrollment :

Schedule and conduct tours and new family orientations
Follow up with inquiries and tours within 24 hours
Lead families through the application and enrollment process from inquiry to first day
Maintain and manage waitlists & enrollment lists with Site Director approval
Enter family data in ProCare
Produce monthly enrollment and scheduling reports for Central Team
Create and ensure supply of tour and welcome packets
Add interested parents to newsletter list
Work with Compliance Director to ensure organization and accurate data entry of all new student files and updated file information based on promotion

Ongoing Enrollment Management :

Consult with Site Directors to manage placement and identify students to promote for maximum enrollment

Implements promotion process to ensure students will acclimate smoothly into their classrooms and monitors these changes to ensure success

Create proactive and positive communications to parents regarding room promotion

Produce monthly memo to alert teaching staff to planned transitions

Consult twice a month with Operations Assistant to ensure accurate billing on tuition accounts and fees

Other Responsibilities :

Actively participate in regularly scheduled Central Team meetings

Seeks and arranges networking opportunities to promote enrollment

Consult frequently with the Executive Director and take proactive measures to address concerns as they arise

Work with Compliance Director to ensure accurate data collection

QUALIFICATIONS

Required at least 1 years of early childhood classroom teaching experience

Preferred 2 years’ experience in administration and / or management in Early Childhood

Eeffective organizational, time management and multitasking skills

Pproficiency in Microsoft applications, in particular Word, Excel, and Outlook

Strong written and verbal communication skills

Thorough understanding of DHS Licensing and Accreditation standards preferred

Bachelor’s / Master’s degree or CDA in Early Childhood Education or Child Development preferred

Subscribe to and affirm the Statement of Faith and Covenant of Wooddale Church

Benefits & Compensation

Wooddale Church offers a comprehensive benefits package for all 40 hour full-time employees, which includes opportunities to elect Medical (30 hour full-time), Dental, Life / AD&D, HSA, Flex, LTD, optional Vision, optional Life / AD&D, optional STD, a Health & Wellness Plan and a 403(b) retirement plan with company match and immediate vesting. The projected hourly rate for this position is : $19.00-$22.00 depending upon qualifications and experience.

We use E-verify to verify employment eligibility.

Salary : $19 - $22

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Enrollment Specialist

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