What are the responsibilities and job description for the Operations Assistant Specialist position at Woods Hole Oceanographic Institution?
About the Position
We are seeking a skilled Operations Assistant Specialist to join our team at the Woods Hole Oceanographic Institution. In this role, you will provide critical support to the Shipboard Scientific Services Group, working closely with department personnel to ensure seamless operations.
The ideal candidate will have a strong background in administration, excellent problem-solving skills, and the ability to work effectively in a fast-paced environment.
This position offers a unique opportunity to work in a dynamic organization, contributing to the success of our mission.
Responsibilities
- Assist in proposal development, budget tracking, and procurement of supplies for the Shipboard Scientific Services Group.
- Prepare and process timecards, expense reports, and vendor payments.
- Maintain accurate records, manage document control systems, and ensure compliance with institutional policies.
- Collaborate with other WHOI departments to facilitate program and project functions.
Requirements
To excel in this role, you will need:
- An Associate's or Bachelor's degree in Business Administration or a related field.
- 1-3 years of experience in a non-profit setting or a similar field.
- Excellent analytical and problem-solving skills.
- Strong proficiency in Microsoft Office, Adobe, and virtual meeting systems.
