Office Manager

Job Summary
Wooster United Methodist Church in Wooster, OH seeks full-time Office Manager to support ministries led by staff and congregation in a positive work environment. Strong interpersonal, organizational, and computer skills are desired. Previous office experience preferred. Will need to be present in the church office Monday-Friday during daytime hours. We hope to make a transition from our current office manager, who is retiring, to our new office manager during the month of December so that there will be some overlap to allow for training to take place.

Responsibilities

• Duties of the Office Manager:

OFFICE MANAGEMENT

· Assist those who come into the office or call on the phone in a friendly and welcoming manner

· Recruit office volunteers, including someone to keep the pews maintained

· Maintain the master program calendar of the church

· Maintain membership database in PowerChurch software system.

· Work with membership committee on the membership directory

· Prepare mailings for membership, maintain historical files of these documents

· Prepare baptismal, confirmation, new member and wedding certificates

· Coordinate preparation of weekly bulletins and monthly Circuit Rider newsletter

· Coordinate communication through Short Circuit e-newsletter, phone tree messages, and text messaging

· Obtain the names of those donating flowers for the altar each Sunday, memorial poinsettias at Christmas, lilies at Easter, and altar rosebuds for births

· Keep office files up-to-date and in order

· Handle membership transfers, both in and out

· Maintain an archive of minutes from each standing committee of the church

· Email trustee and finance committee meeting reminders, prepare trustee agenda

· Attend all staff meetings and make staff aware of calendar information

· Attend continuing education classes/seminars as appropriate, typically one national, two state and one district meeting per year. Attend PAUMCS (Professional Assoc. of UMC Secretaries).

· Maintain the office equipment such as postage meter, copier, folding machine and phones, requesting maintenance as needed

· Maintain sufficient office, kitchen, communion, custodial supplies

· Prepare annual Charge Conference and Year End reports

· Coordinate funeral, wedding, and baptism arrangements

· Schedule Liturgists and Sunday Openers, providing updates about their duties

· Prepare building use forms for non-member groups and submit for trustee approval

· Type annual UWF booklets and circle material, as needed

· Record weekly worship and Sunday School attendance– report to EOC

· Assist new employees with office needs and procedures

· Vouch monthly bills to Finance for payment, prepare time card for Meals Together security, vouch payment for guest worship speakers

· Manage outdoor digital sign

· Manage outdoor security camera system

· Other job related duties as assigned

MEMBER CARE

· Manage Limited Mobility & Care Facility lists, communicate with Lay Visitation Team

· Schedule Person of the Week and order flowers from Buehlers

· Post member birthday list and send contact information to the birthday caller team monthly

· Coordinate pastoral visits with members, update information on Notebird app

BUILDING MAINTENANCE

· Assist trustees with building maintenance issues, schedule & oversee repairs

· Schedule staffing for building coverage needs outside of regular office hours

· Schedule HVAC as needed

· Prepare rooms for daily group use, manage heating and cooling

· Oversee checklists with cleaning & maintenance staff

· Oversee safety inspections & compliance with elevator and fire safety testing companies

If you are a motivated individual looking to contribute to a positive, dynamic team while enhancing your skills in office management, we encourage you to apply for this exciting opportunity.

Job Type: Full-time

Pay: $34,000.00 per year

Schedule:

• Day shift
• Monday to Friday

Ability to Relocate:

• Wooster, OH 44691: Relocate before starting work (Required)

Work Location: In person

Salary : $34,000