Fleet Compliance Administrator

Hogan Transportation is a 100-year-old full-service, multi-faceted transportation company operating throughout North America with a tradition of unparalleled, personalized service to clients, utilizing first-class equipment and advanced technology.

Job Summary

Perform general and advanced fleet compliance functions within the License & Permitting department and overall business.

Essential Duties and Responsibilities

• Completes clerical/administrative assignments in accordance with established procedures and under general instruction.
• Prints, scans, and updates documents in accordance with established office practices.
• Creates and files documents relating to the operation of the department.
• Updates department spreadsheets as needed.
• Responds to both customer communications as well as internal departments and locations in an accurate, timely and professional manner and investigate and elevate customer complaints or concerns.
• Monitors emails daily from both internal and external customers and proceeds in accordance with established procedures and under general instruction.
• Creates, reviews, and maintains reports from data in various systems.
• Opens and routes incoming mail and prepare outgoing mail.
• Orders and keeps track of supply needs for the department.
• Assists in the administration and office support functions by maintaining departmental records.
• Assists with drafting and preparing written documents, spreadsheets, and presentations.
• Assist with customer invoicing and audits.
• Performs special projects and completes all other duties as assigned or requested for the general support of the organization.
• May assist other departments with needs.
• Cross train within the department for support functions.
• Expected to adhere to company policies and guidelines including but not limited to the company’s attendance and tardiness policy.
• Other duties as assigned.

Requirements

• High school diploma, Associates degree preferred.
• 2 years’ experience in an administrative support role.
• Advanced skills with Microsoft Office including Word, Outlook and Excel.
• Transportation experience required.
• IFTA experience required.
• Fuel Tax administration/calculation experience preferred.
• AS400 experience preferred; not required.
• Excellent communication and interpersonal skills.
• Strong organizational skills, attention to detail and ability to prioritize multiple tasks.

Physical demands

N (Not Applicable) Activity is not applicable to this position.

O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5 hrs/day)

F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 - 5.5 hrs/day)

C (Constantly) Position requires this activity more than 66% of the time (5.5 hrs/day)

Physical Demands Lift/Carry

Stand F 10 lbs or less O

Walk F 11-20 lbs O

Sit C 21-50 lbs O

Manually Manipulate F 51-100 lbs N

Reach Outward F Over 100 lbs N

Reach Above Shoulder O

Climb O Push/Pull

Crawl O 10 lbs or less O

Squat or Kneel O 11-20 lbs O

Bend O 21-50 lbs N

Grasp F 51-100 lbs N

Speak C Over 100 lbs N

Other Physical Requirements

Vision: Near, Color, and Peripheral

Sense of Sound: Standard

Sense of Touch

Work Environment

Office