Human Resources Assistant

The hiring rate for this position is $22.00 per hour.

The CIA offers a substantial benefits package that includes medical coverage available at no cost to qualifying employees, dental insurance, vision insurance, life insurance, short and long term disability insurance, retirement savings plan with high employer contributions, a generous paid time off program, and more!

As the benefits package at the CIA results in a significant value above the base hiring rate/salary for this position, we encourage you to apply so that our recruiters can share more information with you about the benefits of working for the CIA.

POSITION SUMMARY 

The Human Resources Assistant supports the recruitment team with processing for newly posted positions, faculty and adjunct search committees and recruitment, and supports the successful operations of the Human Resources department by providing administrative efficiency and support.   

ESSENTIAL RESPONSIBILITIES 

• Provides administrative and coordination support for the recruitment process, including but not limited to the following:
  • Enters requisitions for open positions;
  • Posts open position advertisements in various venues;
  • When assigned, reviews applicant profiles to ensure they meet position minimum requirements;
  • Conducts phone screenings;
• Coordinates all administrative processes for faculty search committees (full time and adjunct positions), including culinary arts, baking & pastry arts, culinary science, liberal arts & food studies and business management. Schedules committee meetings and distributes materials to faculty and administration committee members.  Schedules practical interviews for culinary and non-culinary faculty.  Collects and collates feedback after interviews.
• Prepares hiring documentation following faculty search committee approval, and distributes to senior administration for final approval prior to offer.
• Coordinates interview schedules for search committees and candidates, which may include booking facilities, making travel arrangements, disseminating invitations, and assisting invitees.
• Conducts outreach to potential applicants on recruiting platforms.
• Assists with updating and maintaining all standard operating procedures (SOP) for processes as they pertain to recruitment and HR Administration.
• Assists with drafting offer letters and associated documents for new hires and job changes as necessary.
• Performs Human Resources special projects as assigned.
• Provides reception and general phone coverage for the HR office. Assists with filing for employee files.
• Ensures office and file room are kept organized and tidy at all times.
• Any and all other duties as assigned.

REQUIRED QUALIFICATIONS 

Education:

• Associate's degree in Human Resources, Business Administration or a related field, or significant work experience in lieu thereof.

Experience:

• One (1) to two (2) years of office experience required.

 PREFERRED QUALIFICATIONS 

• One (1) year of experience in Human Resources strongly preferred.
• Working knowledge of HR systems, HR administration and recruitment.
• Experience with an internet-based Human Resources system.
• Administrative experience with UKG Pro (formerly UltiPro) HRIS an asset.
• PHR certification preferred.

REQUIRED SKILLS

• Requires a high level of service responsiveness to internal customers and effective partnership with human resource colleagues.
• Ability to work independently or in a team environment, and maintain collaborative relationships with all members of the human resource team.
• Ability to use sound judgment and discretion in handling sensitive human resources issues with confidentiality and discretion.
• Excellent written, verbal communication and presentation skills required. Must have demonstrated ability in organizational, time management, problem solving and interpersonal skills.
• Must be adaptable, dependable, with the ability to handle multiple priorities simultaneously.
• Must have a proven, consistent track record showing the ability to work with all levels within an organization.
• Display a high level of energy and self-motivation.
• Strong administrative experience with exceptional organizational skills, including the ability to organize the work of others.
• Demonstrated capability in both oral and written communications.
• Ability to take copious notes and transcribe / prepare documents on the fly.
• Strong computer experience required which must include abilities to work effectively with MS Office suite products i.e. Word, Excel, PowerPoint. 

WORKING CONDITIONS 

• May need to work overtime on weekends or evenings as required to complete or execute upon assigned projects based upon business needs.
• Regular work requires use of a computer for periods in excess of eight (8) hours per day.

Salary : $22