What are the responsibilities and job description for the Legal Administrative Assistant position at Workman Nydegger?

Job Description

Job Title : Administrative Assistant (IP Legal Firm)

FLSA Status : Non-exempt

Essential Functions

Opening new matters in the file card system
Download and distribute client correspondence to team / docketing daily
Process incoming emails (daily) for the JCS Inbox and :

Respond / reply to each email

download and distribute client correspondence to team and iManage

alert paralegals to urgent or upcoming deadlines

Chart / track due dates, instruction dates, and completion dates

Run docket reports monthly and prepare all standard reporting letters for US patent and trademark prosecution matters

Prepare and send reporting letters for newly filed US patent applications

Prepare and include inventor declarations and assignments

Maintain and update client signature document tracking charts

Send reminders to clients as appropriate

File inventor declarations with the USPTO

Record assignments with the USPTO

Prepare and send reporting letters for patent office action response filed with the USPTO

Prepare and send reporting letters for acceptance of trademark filings

Assist with billing and invoicing as requested by supervisor

Miscellaneous reporting

Administrative tasks and other projects as needed

Essential Functions

Will work in conjunction with the Supervisor on special projects

Knowledge, Skills & Abilities Required

Intermediate computer knowledge (Microsoft Word and Excel)

Strong attention to detail

Ability to work independently

Ability to follow directions from other team members

Ability to professionally and effectively communicate both orally and in writing

Physical Factors

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and / or move up to ten pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Education and Experience Requirements

Intermediate working knowledge of Microsoft Office applications.

Excellent oral and written communication skills.

Excellent time management skills.

Disclaimer

This job description is not designed to cover or contain every detail of activities, duties or responsibilities that are required of the employee.

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Legal Administrative Assistant

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