What are the responsibilities and job description for the Administrative Assistant position at World Equestrian Center Ocala?
The World Equestrian Center located in Ocala Florida is seeking an experienced Administrative Assistant to join our team. The Administrative Assistant, you will provide administrative support and assist with various tasks to ensure the smooth operation of daily activities.
Primary Responsibilities:
- Function as the point of contact among executives, employees, clients, and other external partners, while maintaining strict confidentiality and discretion
- Manage information flow in a timely and accurate manner (emails, messages, various correspondence)
- Manage Director’s calendars and set up meetings, when requested.
- Format information for internal and external communication (memos, emails, presentations, reports, etc.)
- Screen calls and emails of the Director as requested.
- Create and modify documents such as reports, memos, letters, and spreadsheets.
- Maintain and update email distribution groups and V-cards.
- Provide support using Microsoft Office to create dashboards, charts, spreadsheets, databases, and other reports, etc.
- Take and transcribe dictation, compose, and prepare confidential correspondence, reports, and other complex documents.
- Prepare and submit check requests, prepare expense reports including credit card receipts reimbursement.
- Schedule, reserve and prepare conference room for meetings, including AV equipment as needed.
- Receive and assist internal and external customers/visitors as needed.
- Make travel arrangements as directed and prepare documents for travel.
- Other duties as assigned.
These physical demands represent the physical requirements necessary for an associate to successfully perform the essential functions of the position. Reasonable accommodation can be made to enable individuals with disabilities to perform the essential functions described of the position.
Qualifications, Education, Experience, Skills, and Abilities:
- Associate degree in business or equivalent preferred.
- Microsoft Office products knowledge.
- Knowledge of principles and practices of basic office management and organization.
- Strong communication, analytical and problem‐solving skills.
- Excellent organizational and multi-tasking skills.
- Ability to work efficiently, thoroughly, independently, and timely.
- Ability to be flexible.
The World Equestrian Center is managed by Columbus Hospitality Management, a company committed to providing quality service and memorable guest experiences in a positive and welcoming work environment. We are focused on supporting the needs of our team through our commitment to the family/work life balance and by providing development opportunities.
We are proud to be a Drug Free Workplace/EOE. All applicants will be required to submit to a background check prior to employment.
