HR Onboarding Specialist

Job Description

Job Description

Summary

World Insurance Associates is a unique insurance organization offering top products and services from major providers, combined with attentive service from local agents.

Founded in 2011, World is one of the fastest-growing insurance brokers in the U.S. with over 2,200 employees in over 260 offices across North America.  We specialize in personal and commercial insurance lines, surety and bonding, employee benefits, financial and retirement services, and human capital management solutions.

Our rapid growth and market leading presence has created opportunities throughout the state and we offer top talent the choice to work from one of our multiple offices throughout the region.

Human Resources Onboarding Specialist - Position Overview

Reporting to World’s HR M&A Director, this position plays a key role in delivering seamless onboarding and orientation for all HR-related topics to acquired employees as World continues to acquire new businesses.

Primary Responsibilities

• Prepare offer letters and restrictive covenant agreements for new employees working for businesses acquired by WIA.
• Collect and review signed offer letters and related legal documents to ensure accuracy and compliance. Update and revise documents as needed.
• Create payroll profiles for employees of newly acquired businesses in World’s HRIS. Responsible for accuracy and compliance based on relevant laws and WIA’s internal guidelines.
• Manage HR and payroll onboarding activities including reviewing and approving links, I9 documentation, and all critical onboarding documentation. Update and finalize payroll set up and related task lists in the World HRIS. Partner with operations team to ensure smooth onboarding and help resolve outstanding matters.
• Manage benefits set up, OOO and deductibles rollover, 401k rollovers, LOA changes and other post-closing items. Partner with the Benefits team to ensure smooth benefits enrollment and help resolve outstanding matters.
• Partner with Learning & Development and HRBP team to communicate and conduct new employee’s orientation, training and change management related activities.
• Update and distribute presentations and related materials upon completion of orientation and monitor the new acquisition intranet / helpdesk for acquisition related questions.
• Serve as an important link for sharing and updating critical employee information with various HR and Integration teams. Manage HR shared drive and update information for upcoming and closed acquisitions and their employees.
• Utilize and update Deal Room platform for each deal’s onboarding and integration management purposes. Responsible for managing HR tasklists.
• Track workflows and deliverables and provide updates to various HR and Integration teams. Lead efforts in remediating onboarding delays to ensure completion of all required HR integration tasks.
• Responsible for managing HR M&A team calendar and ensuring all related internal and external meetings and communications have been scheduled / delivered.
• Serve as point of contact for unit leaders and newly acquired employees for the first two months to ensure smooth onboarding and integration for all related HR activities.

Qualifications

Equal Employment Opportunity

At World Insurance Associates (WIA), we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our products, and our community to flourish. WIA is honored to be an equal opportunity workplace. We are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national orientation, age, citizenship, marital status, disability, gender identity, sexual orientation, or Veteran status. In addition, WIA makes reasonable accommodations to known physical or mental limitations of an otherwise qualified applicant or employee with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

To Executive Search Firms and Staffing Agencies :

World does not accept unsolicited resumes from any agencies that have not signed a mutual service agreement. All unsolicited resumes will be considered World’s property, and World will not be obligated to pay a referral fee. This includes resumes submitted directly to Hiring Managers without contacting World’s Human Resources Talent Department.

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