Secretary

Job Summary
We are seeking a dedicated individual to serve as a nonprofit corporate Secretary of the organization. As a Secretary, you will play a crucial role in guiding the organization towards achieving its mission and objectives. This position requires a heart for serving the worldwide community, including, local, state, national, and international communities.

The ideal candidate will play a crucial role in ensuring the smooth operation of the corporation by providing public administrative leadership and support and managing various clerical and public affairs tasks. This position requires a proactive individual who can handle multiple responsibilities while maintaining a high level of professionalism and confidentiality.

Work Location

Baton Rouge, LA, USA and/or remote. Interviews may be done virtually or in person. The job may be done initially, began, temporarily, in person only, or virtually only, or hybrid, as may be approved at the time of hire, until further notice.

Required Qualifications

Bachelor's degree or higher in any field, or in lieu of degree, equivalent work experience.

Responsibilities

• Manage and oversee the organization's department of state and public affairs, including any and all deputy secretaries and clerical assistants within the department, and do, delegate, and/or assign relevant duties as applicable.
• Provide, oversee, manage, and organize office tasks, including finding/researching, requesting, or retrieving, applicable documents needed, and completing, signing, and filing applicable documents, conducting data entry, maintaining files of important documents, preparing business and or public relations documents, promulgate and explain news of board of directors' decisions and officer and managerial decisions, and witness, testify, and explain as to board of directors' decisions and applicable corporate officer decisions on documents, in writing and verbally.
• Prepare and revise accurate list of owning members, members of the board of directors, their proxies if any, entitled to vote.
• Send meeting notices to applicable: owning members, members of the board of directors, and officers.
• Create meeting agendas with agenda items listed.
• Keep record of motions, votes, bills, resolutions, and bylaws and promulgate both an organized book of passed bylaws and passed resolutions as instructed by the rules and regulations of the organization.
• Keep records of the minutes of official board of directors' meetings.
• Handle calendar management, scheduling appointments, answering phone calls, and coordinating meetings.
• Provide excellent customer support by greeting visitors, answering inquiries, and directing calls appropriately.
• Assist with applicable record keeping and filing of corporate records, including financial records, to maintain and file accurate financial and other corporate records, in order to keep the corporation in compliance with legal requirements in consultation with the internal legal department and internal accounting department.
• Maintain office supplies inventory and place orders as needed to ensure the office runs smoothly.
• Prepare reports and presentations as required by management.
• Collaborate with team members to improve office processes and enhance overall productivity.
• Advise and orient new and current owning members, members of the board of directors, deputy secretaries and assistants within the department, and top corporate officers on applicable organizational processes and procedures.
• Serve as an organizational spokesperson and/or press secretary as needed including responding to questions from interested media/reporters.
• Lead a team of public relations professionals, including in coordinating with the organization's marketing and promotion department, to maintain and improve the organization with better public relations.
• Contribute to program development.
• Other related duties as assigned and/or delegated by president of the organization, and the board of directors.

Skills

• Proficient in computer literacy with strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong clerical skills, including typing, with attention to detail and accuracy in all tasks performed.
• Excellent administrative skills, including time management and organizational abilities.
• Ability to type efficiently and accurately for various documentation needs.
• Experience in public relations/affairs/mass communications, journalism, business, in legal, doing secretarial work, or in a similar role is advantageous.
• Strong communication skills with a focus on creating and building internal external relationships.

Join our team now to make a meaningful impact in your community by serving as a Secretary. Your service, knowledge, and commitment can help shape the future of this organization! We strive for excellence and innovation in all we help do, especially in creating and developing new businesses and jobs!

Job Types: Full-time, Part-time

Pay: From $1.00 per year

Expected hours: 1 – 50 per week

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday
• Weekends as needed

People with a criminal record are encouraged to apply

Work Location: Hybrid remote in Baton Rouge, LA 70805