University Relations Administrative Coordinator

Term of Employment: Full-time

Base of Designation: Vermont

Remote Eligible: Hybrid

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Instructions to Applicants: To ensure consideration please apply by March 28, 2025 and upload a cover letter, resume, and contact information for three (3) professional references. Posting will remain open until position is filled.

Job Summary

School for International Training seeks an Administrative Coordinator ("Coordinator") position with dual focus supporting the University Relations and Customs and Signature Programs teams.

SIT's University Relations department serves as the primary liaison to U.S. colleges, universities, and mission-driven organizations in support of SIT's enrollment and partnership goals. SIT's Custom Program department works closely with U.S. colleges, universities, faculty, other partner organizations and internal stakeholders to develop and support delivery of custom and signature programs.

The Coordinator provides administrative support and project management assistance for the University Relations and Custom Program teams.

This position requires onsite presence with flexibility to work form home.

Responsibilities

• Administrative Coordination for University Relations (50%)
• Work as a team member with University Relations Managers to assist in department records, processes, and activities, including processing billing and payment requests. Responsible for routine and regular data updates and data-entry tasks and projects.
• Provide administrative support for SIT-sponsored events, including on-campus activities, conferences, and coordinating overseas site and group visits with SIT Academic Directors and university partners.
• Maintain an organized inventory of SIT recruitment and promotional materials, collaborating with the Marketing & Communications team to update marketing materials.
• Oversee team event calendar, ensuring timely registrations, materials, shipments, and fulfilling requests for study abroad fairs, graduate fairs, conferences, and university partner events.
• Serve as administrative coordinator for the SIT Partnership Council.
• Perform other duties as assigned by supervisor or their designee.
• Administrative Coordination for Custom and Signature Programs (50%)
• Work as a team member with Custom Program Managers (CPM) to assist in department records, processes, and activities. Responsible for routine and regular data updates and data-entry tasks and projects.
• Support CPM's through proposal and contract stage to include: document mail merge, assist with revisions and updates of documents as needed.
• Coordinate the pre-departure processes for all Custom and Signature programs, to include: data entry, draft pre-departure materials, collect participant confirmation materials, update necessary forms, health insurance registration, coordinate with various departments to set up codes and invoicing, and other tasks related to the pre-departure process.
• Assist with administrative tasks and reporting associated with closing out completed programs.
• Provide support with annual cycle preparation to include, updating of document templates and digital filing of program documents and communication.
• Perform other duties as assigned by supervisor or his/her designee.
  
  

Requirements

Experience/Education:

• Bachelor's degree from an accredited institution and 2 years administrative experience in an office setting.
  
  

Qualifications:

• Strong working knowledge of office operations, policies, procedures, and standard office equipment. Software proficiency in Microsoft Word, Excel, PowerPoint is required; knowledge and experience in Salesforce is preferred. High level of comfort with technology and an interest in utilizing new technologies to increase efficiency.
• Ability to represent SIT effectively and to work cooperatively with a variety of stakeholders: university and college faculty and staff, students and alumni, and other stakeholders.
• Excellent interpersonal, written, and verbal communication skills; experience working successfully in a remote team environment; and the ability to use a variety of technologies and virtual platforms.
• Self-motivation and the ability to work independently and remotely.
• Occasional physical activities such as lifting boxes of 25-30 pounds, arranging chairs/tables in conference room settings.
• Excellent organizational and administrative skills, strong problem-solving skills, and the ability to analyze and synthesize information.
  
  

Benefits

World Learning provides a comprehensive and competitive benefits package that includes: medical, dental, vision, FSA/HRA, Life/AD&D, Short Term/Long Term Disability, EAP, Parking and Transit, 403 (b) retirement plan for full-time and eligibile part-time employees.

The World Learning Inc. Family

For more than 90 years, World Learning Inc. is a thriving global organization made up of The Experiment in International Living, the nation's most experienced provider of international education through exchanges for high school students; School for International Training, offering accredited undergraduate study abroad programs through SIT Study Abroad and internationally focused master's degrees through SIT Graduate Institute; and World Learning, a global development and exchange nonprofit organization.

World Learning | worldlearning.org

World Learning has worked to create a more sustainable, peaceful, and just world. World Learning's education, development, and exchange programs help people find their voices, connect with their communities, strengthen the institutions that form the backbone of a democratic society, and build relationships across cultures. With World Learning's support, these emerging leaders tackle critical global issues like poverty, conflict, and inequality.

The Experiment in International Living | experiment.org

The Experiment in International Living is the nation's most experienced provider of international education through exchanges for high school students. For more than 90 years, The Experiment has empowered young people to step off the beaten path, experience the world as a classroom, immerse themselves fully in another culture, and build the knowledge and skills needed to confront critical global issues.

SIT | sit.edu

School for International Training (SIT) was founded in the early 1960s as a training center for the first Peace Corps volunteers. For nearly 60 years, SIT has prepared students to be effective changemakers and global citizens through experiential education focused on the world's most critical global issues. SIT Study Abroad offers accredited summer and semester undergraduate programs in Africa, Asia and the Pacific, Europe, Latin America, and the Middle East, as well as comparative programs on multiple continents. SIT Graduate Institute offers global and hybrid certificates, master's, and doctoral degrees.