Lease Administrator

Overview

The Lease Administrator at Worldpac plays a key role in managing and maintaining the company’s real estate portfolio. This role involves ensuring compliance with lease agreements, coordinating lease-related activities, and supporting financial and legal requirements. The Lease Administrator will work closely with internal teams, landlords, and external partners to ensure accurate record-keeping, timely payments, and efficient handling of lease obligations.

Responsibilities

• Lease Administration:

  • Manage the lifecycle of lease agreements, including new leases, renewals, amendments, and terminations.
  • Maintain an accurate database of all lease agreements, critical dates, and associated documentation.
  • Monitor lease terms and ensure timely execution of renewals, rent escalations, and other obligations.

• Financial Coordination:

  • Review and process lease-related payments, including rent, utilities, property taxes, and other obligations.
  • Reconcile landlord statements and resolve discrepancies in payments or charges.
  • Collaborate with the accounting team to ensure accurate coding and reporting of lease-related expenses.

• Landlord and Vendor Relations:

  • Serve as the primary point of contact for landlords, property managers, and vendors regarding lease-related inquiries.
  • Address and resolve issues related to maintenance, repairs, or lease compliance.
  • Ensure timely communication and follow-up on outstanding items.

• Compliance and Reporting:

  • Ensure compliance with lease agreements, company policies, and applicable regulations.
  • Prepare and distribute reports on lease metrics, occupancy costs, and critical dates.
  • Assist with internal and external audits related to lease administration.

• Documentation and Record Keeping:

  • Maintain organized and up-to-date lease files, both physical and digital.
  • Track and manage certificates of insurance, security deposits, and other lease-related documents.
  • Support the development and maintenance of standardized lease administration processes and procedures.

• Collaboration and Support:

  • Partner with the legal team to review lease agreements and ensure terms align with company objectives.
  • Assist in lease negotiations by providing relevant data and analysis.
  • Work closely with real estate, finance, and operations teams to support strategic initiatives and portfolio management.

Qualifications

Qualifications:

• Bachelor’s degree in Business Administration, Real Estate, or a related field preferred.
• 3 years of experience in lease administration or a related real estate role.
• Strong understanding of lease terms, accounting principles, and financial reporting.
• Proficiency in lease management software and Microsoft Office Suite (Excel, Word, PowerPoint).
• Exceptional organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Experience in the automotive or retail industry is a plus.

Pay Range

Reasonable Accommodation Notice

Worldpac is committed to providing reasonable accommodations to qualified individuals with disabilities. If you require accommodations to perform the essential functions of the job, please contact talent@worldpac.com for assistance.

Worldpac is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, disability, or veteran status.

Worldpac offers a comprehensive benefits package designed to support the health, financial well-being, and work-life balance of its employees. Key benefits include:

Health and Wellness:

• Medical, dental, and vision insurance plans to cater to various healthcare needs.
• Health Savings Accounts (HSAs) with company contributions for eligible plans.
• Flexible Spending Accounts (FSAs) for medical and dependent care expenses.
• Employee Assistance Programs (EAP) offering confidential counseling and support services.

Financial Benefits:

• 401(k) retirement plan with company match to assist in future financial planning.
• Life and Accidental Death & Dismemberment (AD&D) insurance for financial security.
• Short-term and long-term disability insurance to protect income during unforeseen circumstances.

Work-Life Balance and Additional Perks:

• Paid time off, including vacation days and holidays, to encourage rest and personal time.
• Employee discounts on products and services.

Location Type

Salary : $19 - $24