What are the responsibilities and job description for the Executive Administrative Assistant position at WOTM - Partners Professional?
Job Description
Job Description
We are seeking a highly skilled and proactive Administrative Assistant to support the CEO of a marketing agency based in Carlsbad, CA. Position is 100% onsite, TTH with a compensation range of $25.00-$33.00 / hr. D.O.E. Part time 20 hours p / week flexible schedule.
Key Responsibilities :
- Manage day-to-day office operations, including answering phones, handling correspondence, and organizing CEOs schedules (Outlook Calendar & Cozy).
- Prepare and edit documents, reports, and presentations using PowerPoint presentations, Excel & Box.
- Schedule meetings via Zoom and manage & maintain CEOs Outlook calendar
- Assist in coordinating travel arrangements and preparing expense reports.
- Maintain and update filing systems, databases, and records, ensuring confidentiality and accuracy.
- Monitor and order office supplies as needed to ensure smooth office operation
- Coordinate internal and external events or meetings, including logistics, catering, and venue setup.
- Provide support for various projects, gather information, and assist with project tracking and reporting (via Smartsheets).
- Handle incoming and outgoing mail, including courier services.
- Ensure that all office equipment is operational and arrange for necessary repairs and maintenance (w / Apple Business or IT Consultant).
- Assist with Gusto payroll, invoice processing and basic bookkeeping tasks as needed using QuickBooks.
- Liaison with vendors, clients, and internal team to ensure smooth workflow.
- Prepare meeting minutes, calendaring, event planning and edit documents, reports, and presentations.
Qualifications :
Work Environment :
Company Description
Our Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.
Company Description
Our Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.
Salary : $25 - $33
