What are the responsibilities and job description for the Office Technician II position at Wright County, MN?

Salary : $22.49 - $31.46 Hourly

Location : Buffalo, MN

Job Type : Full-time

Job Number : 2025 Jan OT II P & Z

Department : Planning & Zoning

Opening Date : 02 / 03 / 2025

Closing Date : 2 / 23 / 2025 11 : 59 PM Central

General Definition of Work

Hiring Range : $22.49 - $25.19

Performs intermediate skilled administrative support work providing customer service, clerical, office support and / or financial activities to assist Department / Office management in administering programs and services provided to the County and the general public. Work is performed under the limited supervision of a unit supervisor and / or Department Director. Limited oversight / training is exercised over less experienced office staff.

Essential Functions

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and / or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Essential Functions

Interacts with the public, vendors, others in the work unit, across units and with other agencies in person, on-line, or via telephone to exchange general information related to the Department's / Office's programs and activities; explains processes and requirements; receives and responds to complaints of both a routine and confidential nature requiring knowledge of policies, procedures, activities, and rules regarding data privacy.
Performs records management duties specific to the Department / Office assigned.
Responsible for complying with State of Minnesota data practices laws.
Assists with record maintenance and maintains Department / Office specific records; i.e. scans, indexes, and maintains all current and historical files; recommends disposition of records to storage, and archives; relocates and reorganizes records as necessary, purges and / or shreds records in accordance with record retention policies; determines proper coding and enters into system.
Performs typing and computer input of data, correspondence, activities, and other statistics.
Accesses and enters information into databases; prepares forms, listings, informational, statistical reports, and documents by determining required data, gathering, receiving, and compiling data from several sources; reviews and compares information to verify accuracy; formats data appropriately; transmits reports as required.
Calculates, collects, receipts, and processes all incoming fees, taxes, payments or other revenue, including entry into computer system as required; tracks and calculates Department / Office and / or program expenses; prepares purchase requisitions.
Balances daily receipts and prepares for deposit; maintains accurate records of fees and other accounting information; generates financial reports for internal and external agencies.
Composes and / or types letters, meeting minutes, forms, memoranda, and reports from abbreviated notes, tapes, and records; assists in preparing, updating and maintaining various Department / Office plans, manuals, and forms; prints, scans, faxes and makes copies of materials; sorts and distributes mail; tracks shipments as required; tracks and monitors the administrative office supply inventory and arranges for replenishment of items as necessary.
Sets up appointments and meetings for Department / Office staff.
Performs other duties and activities as assigned.

Office Technician II - Planning & Zoning Office

This position provides administrative support to Zoning Administrator, Building Inspectors, Environmental Health Specialists, and Office Manager and requires occasional attendance at public hearings during work hours and evenings to take and transcribe minutes in a timely manner. This position also requires a fundamental understanding of County zoning laws in order to answer general zoning, land use, and building permit application questions as well as a general understanding of construction practices.

Performs general phone and counter reception while determining customer needs; notarizes customer documents.

Compiles information related to building / sewer / hearing permit applications.

Handles communication with applicant, contractor, or property owner throughout the application process.

Conducts permit and land record reviews of property prior to taking in building permit applications; files and maintains permits records and files; verifies information is complete for application and fees are paid. Ability to cross-check, analyze and detect records not tied to the correct parcel, make necessary changes to ensure the integrity of the records program.

Verifies that Permit Program activities are complete to issue permits; delivers, mails, and provides copies of issued permits to applicants, Townships and intra-government Departments.

Sets up files for public hearing requests; prepares affidavits, tracks legal deadlines for public notices and Board decisions according to State Statute, maintains current, continued, and closed hearing files.

Schedules appointments in an efficient manner for building and septic inspectors, as well as the off-site compost facility while communicating acceptable hazardous or recyclable items.

Determines property locations based on tax parcel numbers or legal descriptions used to verify zoning districts and map designations for planning and permitting purposes and in response to phone inquiries, permitting and file purposes; measures distances using mapping tools to determine setbacks and location for building projects.

Reviews County tax records to determine / verify land ownership and legal descriptions.

Uses GIS mapping program to generate lists and labels to meet notification requirements for public hearings.

Minimum Qualifications & Knowledge, Skills and Abilities

Education and Experience

High school diploma or GED and two years of experience in administrative support with public walk-in contact, or equivalent combination of education and experience. Associates / Technical degree is preferred.

Special Requirements

Requires the ability to type 35 words per minute.

May require possession of, or ability to obtain, specific licenses and / or certifications depending on departmental assignment.

A valid driver's license or evidence of equivalent mobility is required upon hire.

Knowledge, Skills and Abilities

Knowledge of, or ability to learn, County government work flows and processes; knowledge of basic office procedures; skill in the use of standard office equipment; including computer and software programs; verbal and written communication skills sufficient to effectively present information and respond to questions from a wide variety of audiences; reading comprehension skills sufficient to read and understand technical documents specific to the activities; and writing skills sufficient to compose a variety of letters, reports and forms; interpersonal skills sufficient to exchange and / or convey information, receive work direction and maintain effective working relationships; ability to perform data entry into various databases; ability to learn and use computer systems and programs used to administer Department / Office programs; ability to format and prepare basic business communications; ability to apply program policies and guidelines related to Department / Office programs; ability to perform math calculations to calculate fees; ability to deal effectively with demanding / challenging individuals;

ability to maintain a high level of confidentiality regarding sensitive information; ability to pay attention to detail and effectively organize time and anticipate, plan and successfully respond to changing circumstances; ability to perform all job duties in compliance with safety guidelines and with an ongoing awareness of safety practices; ability to communicate courteously and professionally while maintaining positive working relationships with others when carrying out all job functions.

Physical Requirements

This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking or hearing and using hands to finger, handle or feel, frequently requires standing and walking and occasionally requires reaching with hands and arms, lifting and repetitive motions; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word;

hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and / or to make fine distinctions in sound; work requires preparing and analyzing written or computer data, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work occasionally requires exposure to outdoor weather conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

Wright County offers an exceptional benefit package including vacation, sick leave and holiday pay. Also included in this benefit package is health, preventative dental and life insurance; medical and dependent care reimbursement accounts (Section 125 Plan); deferred compensation plan and Public Employees Retirement (pension). For a more detailed overview of our benefit package,

This position requires a high school diploma or equivalent and two years of experience in administrative support with public walk-in contact, or an equivalent combination of education and experience. Associate / Technical degree is preferred. Do you meet the minimum qualifications as listed?

Describe your education and experience that indicates you fulfill the listed minimum qualifications.

This position requires the ability to type 35 words per minute. Are you willing to take a typing test?

How many years of paid work experience do you have providing administrative support with public walk-in contact? (Experience must be reflected in your online application.)

I do not have this experience.

Less than 2 years of relevant work experience.

2 years to less than 4 years of relevant work experience.

4 or more years of relevant work experience.

Please describe your experience providing administrative support. Include employer, length of time and duties performed. If no experience, type "none."

How many years of paid work experience do you have with the building or real estate industries? (Experience must be reflected in your online application.)

I do not have experience with the building or real estate industries.

Less than 1 year of experience with the building or real estate industries.

1 year to 3 years of experience with the building or real estate industries.

3 or more years of experience with the building or real estate industries.

Please describe your paid experience within the building or real estate industries, including employer, length of time and duties performed. If no experience, type "none."

How many years of paid work experience do you have handling money / balancing a cash drawer? (Experience noted must be reflected in your online application.)

I do not have experience with handling money / balancing a cash drawer.

Less than 1 year of experience with handling money / balancing a cash drawer.

1 year to 3 years of experience with handling money / balancing a cash drawer.

3 or more years of experience with handling money / balancing a cash drawer.

Please describe your experience with handling money / balancing a cash drawer, including employer and length of time and duties performed. If not experience, type "none."

Do you have paid work experience dealing with legal descriptions, land titles, MN Statutes or zoning laws?

Describe your experience working with legal descriptions, land titles, MN Statutes or zoning laws. Include employer, length of time, and duties performed. If no experience type "none."

How many years of paid work experience do you have working in a government or public setting? (Experience noted must be reflected in your online application.)

I do not have experience in a government or public setting.

Less than 1 year of experience in a government or public setting.

1 year to 3 years of experience in a government or public setting.

3 or more years of experience in a government or public setting.

Please describe your work experience in a government or public setting, including employer and length of time and duties performed. If no experience, type "none."

Please check all areas in which you have more than one year of paid work experience. (Experience noted must be reflected in your online application.)

Customer service involving the handling of multiple phone lines.

Customer service involving in person contact.

Maintaining physical and digital records.

Processing documents such as invoices, contracts, applications or correspondences.

I do not have this experience.

Do you have work experience taking and transcribing minutes at meetings?

Describe your experience taking and transcribing minutes, include the type of meetings and the type of minutes you transcribe. If no experience, type "none."

Do you possess a valid driver's license or can you provide evidence of equivalent mobility?

Veterans preference points are awarded to qualified veterans and spouses of deceased or disabled veterans and are added to competitive exam results. Qualified veterans are eligible to receive 10 or 15 preference points subject to the provisions of MN Statutes 197.455. YOU MUST SUPPLY A COPY OF YOUR DD214 (Member Copy 4). Disabled veterans must also supply a letter from the USDVA verifying active duty disability. Spouses applying for preference points must supply their marriage certificate, the veteran's DD214 and a letter from the USDVA verifying the veteran's disability or death certificate. Veterans applying for promotional exams may only claim veterans preference points if they have a service connected disability of 50% or more. The five points preference is only available when applying for the first promotion after securing employment with Wright County. All required documents must be received no later than the closing deadline for accepting your application. Are you applying for Veterans Preference points?

Yes - Veteran who served on active duty 181 or more consecutive days and received an honorable discharge - see MN Statute 197.447

Yes - Veteran who served on active duty 181 or more consecutive days and received an honorable discharge and has a service connect disability of 10% or more

Yes - Spouse of a veteran who served on active duty 181 or more consecutive days and received an honorable discharge and has a service connected disability of 10% or more (the Veteran must also be qualified to apply for the position but their service connected disability restricts them from applying for or performing the job duties)

Yes - Spouse of a deceased veteran who served on active duty 181 or more days, received an honorable discharge, had a service connected disability of 10% or more and was disabled at the time of death. You are ineligible if you have remarried or were divorced from the veteran.

Yes - Spouse of a deceased veteran. You are ineligible if you have remarried.

Yes - Current employee with a 50% or more service connected disability rating applying for the first promotion after securing employment with Wright County.

I understand that any falsified information, omissions of important facts, or misrepresentation of my job education or experience on either the application or during my interview may disqualify me from further consideration for employment and may be considered justification for dismissal, if hired.

Required Question

Salary : $22 - $25

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