What are the responsibilities and job description for the Office Administrator - Haines City position at Wright of Florida?
Office Administrator
The Office Administrator position will help facilitate with collection and processing of data. The Office
Administrator will report to the Operations Manager, or Assistant Operations Manager. They will also help track and file employee documentation.
Responsibilities:
- Process time sheets for employees to send to corporate
- Track employee vacations, personal days, call offs, and no shows
- Ability to provide administrative assistance to other operations departments as needed
- Must be able to answer phone calls in a professional manner
- Assist employees in collection of benefit forms (insurance, 401k)
- Recruit/Post job openings, interview applicants, process new hire paperwork
- Filter random drug screening results to Human Resources
- Complete termination/resignation paperwork (separation notices)
- Assist with completion of Personnel Action Forms
- Assist with Workers’ Compensation Incident Reports and OSHA Reporting
- Assist corporate office with correcting invoicing and payroll issues
- All other job duties as assigned
Requirements:
- Excellent written and verbal communication skills
- Ability to acquire information and answer questions for managers and clients promptly
- Must have the ability to work individually and be self-driven
- Capable of managing spreadsheets
- Proficient in Excel, Word, and using online resources
- Previous office assistance or scheduling experience preferred in a fast pace environment
- Must have the ability to analyze information and make sound decisions.
- Must have the ability to pass a background check
Job Type: Full-time
Expected hours: No less than 40 per week
Benefits:
- 401(k)
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed
Education:
- High school or equivalent (Preferred)
Experience:
- Microsoft Office: 1 year (Preferred)
- Administrative: 1 year (Preferred)
- Recruiting: 1 year (Preferred)
License/Certification:
- Driver's License (Required)
Ability to Commute:
- Haines City, FL 33845 (Required)
Work Location: In person
